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Setup B/W printing as default on Toshiba 5540C MFC?

Posted on 2014-04-28
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Last Modified: 2014-05-08
How can I set default printing to B&W on a Toshiba 5540C printer?

The printer is shared from the SBS08 server and users manually add it to their Windows 7 Pro machines.

Is there a way to setup this MFC so that it prints B&W as default, unless you change it to color from printer preferences within the document you are trying to print.
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Question by:cgruber
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by:Herman D'Hondt
ID: 40029173
On the server, go to Printer Properties. Then click the Advanced tab and the Printing Defaults button. Make the B&W setting there and click OK. Back in Properties, click the General tan and the Printing Preferences button. Check that the B&W setting is showing there, and set it if necessary.

These settings should propagate to the users.
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by:cgruber
ID: 40041503
I did that but the settings do not propagate to the users. If you map the printer on the user's PC  and check preferences, "Auto" is default. If you change it manually to "Black and White" and save it, it'll then stay like that.

But that means it has to be done on every PC and every time the printer get's mapped or re-mapped, which is tedious.
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by:Herman D'Hondt
ID: 40041744
Make sure the security settings for the printer users on the server do not allow them to "Manage this printer". Go to Printer Properties and click the Security tab. Users should be allowed to "Print" and "Manage Documents".
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by:cgruber
ID: 40041820
OK, but will that still allow them to change to color when required, or use the stapler, or change various other printing preferences?
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Herman D'Hondt earned 500 total points
ID: 40044023
Yes they will.

Another way to implement this is to create a new driver, identical to the normal one, but with colour missing. This can be done with the PostScript driver, if you remove all references to colour from the PPD file (a text file that tells the PS driver what features the printer has). I have done this in the past.
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