Track when Outlook e-mail sent

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I have an MS Access database that the user can create an Outlook message to be sent, but I also need to know if the user actually sends the e-mail. Can someone direct or assist me in how to record in an Access table the date the e-mail was sent?

Below is my code for creating the e-mail:

Dim dbs As DAO.Database
Dim rst As DAO.Recordset
Dim appOutlook As Outlook.Application
Dim msg As Outlook.MailItem
Dim strEmail As String
Dim msgbody As String
Set dbs = CurrentDb
Set rst = dbs.OpenRecordset("tblEMAIL_TMP")
Set appOutlook = New Outlook.Application
strEmail = Nz(rst![DC1EMAIL])
Set msg = appOutlook.CreateItem(olMailItem)
msg.To = strEmail
msg.Subject = "Survey "
msg.BodyFormat = olFormatHTML
msg.Display
msgbody = "Dear" & " " & rst![DC1TL] & " " & [DC1LN] & "," & vbCrLf
msgbody = msgbody & " " & vbCrLf
msgbody = msgbody & "We would greatly appreciate you taking a few minutes to complete a short survey regarding the Training Visit that recently took place with your dealership. " & vbCrLf
msgbody = msgbody & "Your candor and feedback will help us improve our processes." & vbCrLf
msgbody = msgbody & " " & vbCrLf
msgbody = msgbody & "Please note that your responses are anonymous, unless you choose otherwise. Thank you in advance for your time. " & vbCrLf
msgbody = msgbody & " " & vbCrLf
msgbody = msgbody & "Please click here to begin the survey: https://www.surveymonkey.com/s/TVFY14 "
msg.Body = msgbody
msg.Display
'msg.Send
ErrorHandlerExit:
rst.Close
Set rst = Nothing
Set appOutlook = Nothing
Exit Sub

ErrorHandler:
'Outlook is not running; open Outlook with CreateObject
If err.Number = 429 Then
Set appOutlook = CreateObject("Outlook.Application")
Resume Next
Else
MsgBox "Error No: " & err.Number _
& " in EMailAllContacts procedure" _
& "; Description: " & err.Description
Resume ErrorHandlerExit
End If

Screen.PreviousControl.SetFocus
DoCmd.RunCommand acCmdAutoDial

Exit_cmdEMAIL_NO_Click:
Exit Sub

Err_cmdEMAIL_NO_Click:
Resume Next
Resume Exit_cmdEMAIL_NO_Click
End Sub

...Can I presume that a delivery receipt is not what you are looking for here?
ex.: msg.OriginatorDeliveryReportRequested = True

You may need to clearly define "Send"
When the user clicks "Send"?
When the email is actually "sent" (some systems store the email in the outbox to be sent later)?
I don't know of on easy way to track when an email is actually sent.

To be sure, the info on all emails "sent" is kept in your "Sent Items" folder in outlook.
You can open this folder and sort by the date sent, to see the most recently sent email(s).

You can also use Access to link to your sent items folder, ...then create a query to look at today's sent emails:
(Something like this ugly, but working query.). ;-):
SELECT CDate(Format([sent],"mm/dd/yyyy")) AS JustDate, [Sent Items].Sent, [Sent Items].Contents, [Sent Items].Subject, [Sent Items].To, [Sent Items].[Sender Name]
FROM [Sent Items]
WHERE (((CDate(Format([sent],"mm/dd/yyyy")))=Date()));
...Or simply use this linked table directly...

But it is not a simple task to "trigger" anything to happen (add a record to a table in Access) if a record is added to the sent items folder.

Your code creates an email, ...but emails do not really have a Primary Key attached to them, so it is difficult to track a specific email, (create a table entry when they are "sent"), after they are created.

Hope this helps...

JeffCoachman

You can use the MailItem.EntryID (a hexdigits string) of the mail as a PK. It is generated by Outlook to uniquely identify stored or sent messages (either is sufficient).
As then send process is asynchronous, even if you just want to know at which time Outlook queued the message to its outbox, you either need to poll the generated MailItem object for the MailItem.Send boolean, or implement an event trigger for Send (which might not be possible with dynamic code - didn't try).

Good advice on both; I tried the following and it seems to work:
Added - Dim rst1 As DAO.Recordset
Set rst1 = Me.RecordsetClone
rst1.Edit
rst1!DSSENT = Now
rst1.Update

ErrorHandlerExit:
rst.Close
rst1.Close
Set rst = Nothing
Set rst1 = Nothing

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Track when Outlook e-mail sent

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