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Windows 7 not indexing all files and folders

Posted on 2014-04-30
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Last Modified: 2014-05-05
I have tried many things to try to resolve this issue, and nothing I have tried has fixed it.

I have already ensured that the appropriate locations are being indexed within the Indexing Options application.
I have modified the security settings of the folder and the subfolders that I am trying to search for
I have ensured that the appropriate file extensions are being indexed.

I have a network drive that I've added as a location to my documents library, like so:
Documents Library Locations
This is supposed to allow the files and folders of that location to be indexed on my computer.  This does work somewhat, as I am able to search for some files within the network drive, but other files are not found.

How can I make it so that every file within the network drive is searchable, along with the file contents?
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Question by:luxlink
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LVL 14

Expert Comment

by:comfortjeanius
ID: 40032479
What happens when you.....

Start -> Type: index [enter]

When the Indexing Options dialogue book open

Click on "Modify"

Click on "Show all locations"

Make sure the location is checked.


Plus try open windows explorer by hitting the Windows key + e

On the network drive right-click and select "Always available offline"

Then retry
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Author Comment

by:luxlink
ID: 40032643
I am positive that the location that I want to index is checked.

Unfortunately, making the drive always available offline is impossible, because it is a 1TB drive, and don't have the space for it on my harddrive.  Also, it isn't a very practical solution.

Thanks anyway, comfortjeanius
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LVL 14

Expert Comment

by:comfortjeanius
ID: 40032713
Did you try to download "Windows Desktop Search: Add-in for Files on Microsoft Networks"

Once downloaded you will be prompt for a restart.

Now reauthenticate to the workstation

Start -----> Type: index ------> Select "Indexing Options"  -------> Advance -----> click on "Add UNC Location" tab

*Make sure you navigate to the share location first and save your credentials


Plus make sure the Indexing Options are not Pause
If it is you can try
Windows key + r

Type: sevices.msc

Locate: Window Search

Change option to Automatic (Delayed) or Automatic.

This will work only for Windows 7 32bit.
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Accepted Solution

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luxlink earned 0 total points
ID: 40032727
For anyone that's wondering how to solve this bizarre issue, what I had to do was add the SYSTEM object to the folder that contains all the subfolders and files that I wanted to search for.  To do this:

Right click on the folder that you want to modify
Select properties
Click the security tab
Click Edit
Click Add
Type System in the text box, then click Check Names
It may take a bit to find the System object, but after it is found, click OK on all open windows to finalize the operation.

After this was done, my computer indexed several thousand files (around 9,000) that were not being indexed beforehand.  Now I am able to search for file names and file contents that I was not able to search for previously!

An important tidbit - The above steps are to be done on the computer that holds the harddrive you are trying to search, not on the computer that you've added the drive as a network drive.
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Author Closing Comment

by:luxlink
ID: 40041642
Although other comments were helpful, I had already tried those in the past, and they were not able to resolve my issue.  However, when I tried my solution, I was able to search for all the files that I was not able to search for previously.  I hope this comes in handy for someone else in the future!
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