Quickbooks & Networking with Windows

wantabe2
wantabe2 used Ask the Experts™
on
I have a computer with Windows Vista Home Edition & we use Quickbooks Pro 2012 on it. It has 1 user license. I'm getting ready to hook up a new computer with Windows 7 onto the home network. I am going to share the folder the Quickbooks database is on in the Windows Vista computer so the new Windows 7 will be able to map a drive to it. When I install Quickbooks Pro 2012 on the new Windows 7 computer, I need it to be able to use the same database through the mapped drive to the Vista computer. My question is, do I need to buy or upgrade the Quickbook Pro 2012 license on the existing Windows Vista computer so I can have 2 simultaneous connectiosn to the database or can I just buy a Quickbooks Pro 2012 installation with the 1 user license on the new computer?
Comment
Watch Question

Do more with

Expert Office
EXPERT OFFICE® is a registered trademark of EXPERTS EXCHANGE®
Thomas GrassiSystems Administrator

Commented:
All QuickBooks licenses (installable for the PC) are inherently single-user. Multi-user functionality happens when you combine a multi-user license key with the use of the QB database manager. If you want two or more users in a single data file at the same time, you have to use the DB manager to facilitate that. If you have two licenses of QB, you can combine them into a 2-user key, and then the DB manager will allow two users in the same data file at the same time.

QuickBooks licensing is a wierd combination of a human being and a computer. If you have one person using a machine, then a single license is OK. However, if you have one person use QB on that computer in the a.m., and then another person using QB on that computer in the p.m., then you're technically supposed to have 2 licenses - one for each person using the PC.

There's a technical reality that is different from the licensing language. The software will technically allow you to install it on as many computers as you like, but that's in violation of the EULA. And, having a multi-user license doesn't guarantee you multi-user access to a data file unless you have a DB manager running.

Author

Commented:
So currently, I have the 1 Quickbooks Pro 2012 installed on 1 computer that has 1 user license. And you are saying that I can buy another Quickbooks Pro 2012 installtion with 1 user license & install it on the new computer I will be buying & not do anything to the current installation of QB?

If that's the case, is all I have to do is install another copy of QB on the new PC, share the data file on the other PC & boom it just works? Or do I have to do something to the current installation of QB so more than 1 user can use it at the same time?

Author

Commented:
Or in other words...is this what I need to do on the current PC:

http://support.intuit.ca/quickbooks/en-ca/iq/Multi-User-Access/Convert-a-standard-installation-into-a-multi-user-host-installation/HOW15221.html

The install QB on the new PC & map a drive to the company file?
Starting with Angular 5

Learn the essential features and functions of the popular JavaScript framework for building mobile, desktop and web applications.

Systems Administrator
Commented:
YEs you can install another copy on the new machine

You can have it setup to have both on at the same time on in single mode.

Check the network setup for quick books

Author

Commented:
trgrassijr55

Did you see my last post? We may have posted at the same time...I posed it again below:



"Or in other words...is this what I need to do on the current PC:

http://support.intuit.ca/quickbooks/en-ca/iq/Multi-User-Access/Convert-a-standard-installation-into-a-multi-user-host-installation/HOW15221.html

Then install QB on the new PC & map a drive to the company file? "
Thomas GrassiSystems Administrator

Commented:
Yes that is correct

Author

Commented:
After I do what is told to do i nth eabove link on the existing PC, is there anything special I need to do on the new PC other tham map the drive & point it to the shared folder the database is?

Do more with

Expert Office
Submit tech questions to Ask the Experts™ at any time to receive solutions, advice, and new ideas from leading industry professionals.

Start 7-Day Free Trial