quickbooks 2014 network setup mulituer

netcomp
netcomp used Ask the Experts™
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I am installing Quickbooks 2014 multi user on our server. I was planing to create a folder and share it out as a network drive to the users and install the Quickbooks software on the workstation only. Do I have to install the quickbooks software on our server as well? I rather not since this is file server running 2008, but will if I have to.

Also, right now we are running an older version of a single user computer on one of the computers. I was planing to simply move the file to a file server and share it out. Thanks,
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JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
You do not need to (and should not) install QuickBooks on the server. You only use the QB Server Manager on the server.

* Create a folder on the main partition of the server.
* Copy the company file and TLG file to the server.
* Install .NET Framework on the server if you have not already done so and update it.
* Install the QB Server Manager on the same partition on the server. To do this, start the QB install setup and select the last option for install (no license required). The last option in the install choices is the server manager.
* After the Server Manager has been installed, run it and scan for the company file on the server.
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* Now install QuickBooks on a workstation.
* Open QuickBooks, close any open companies if one opened.
* Use the large center menu to Open a company.
* Navigate to the server folder and open the company.

I do this all the time and the above steps should work.

Author

Commented:
Thank you.
I limited access to a few people to the shared folder and mapped out a drive for them where the quickbook file is stored. Do you know of a way in Windows that I can still allow to use the file within quickbooks, but not be able to copy the company file on to their desktop or anywhere-else. I basically don't want anyone to walk away with the company file.
Business Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018
Commented:
Secure the folder on the server so that only the QuickBooks users (administrator) and the server administrator can access.

The Server Manager will allow the QuickBooks client (workstation) to access the file, but only the two or three authorized users can access or copy the file away from the server.

I hope that helps.
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Author

Commented:
I see. So even thought the they have NTFS/windows Modify rights, the Server Manager will not allow them to copy the file?
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
This is just normal Windows or any other server. People with rights can copy the file. No one else can. The Server Manager is to facilitate client server but it does not compromise security.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
@netcomp - I have answered your first question and I believe I addressed your additional concern. Is there anything else you need?
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
@netcomp - Thank you and I was happy to help you with this.

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