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Changing data displayed on a worksheet using drop-down box and second worksheet

I have two worksheets in a workbook. The first worksheet is just a classic table of data for every single pallet location in a warehouse (upwards of 20,000 rows). For each location, there are eight fields of data:

1. Cell# on worksheet 2 that corresponds to this location
2. Location
3. Area
4. Warea
5. Wzone
6. Capacity
7. Velocity
8. Travel Seq

The second worksheet is a visual layout of the warehouse with each cell being a unique location relating to one of the rows in the first worksheet.

In Cell A1 of the second worksheet, I have a drop-down list where the end user can select any one of the seven fields (not including Cell#). When they make a choice, I want the second (visual) worksheet to update all 20,000 cells to display the piece of data associated with the users selection.

For example, if the user selected "Location", I want all 20,000 cells to display the unique location# associated with that cell#. Then, if they select "Capacity", I want all 20,000 cells to update and show the pallet capacity for the location associated with that cell#.

I know how to make the worksheet update when the end user makes a selection. But, I don't know how to write the formula for each cell on spreadsheet 2.

Would I use some kind of VLOOKUP formula? If so, what syntax do I use to have it look up the curernt cell# as the lookup value? And, how do I tell it how many columns to go to the right to get which piece of data depending on what the end user wants to see?

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rspahitz

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SOLUTION

Rory Archibald

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jmcclosk

ASKER

I believe either of these solutions would work. Mine was more complicated than these. I was able to set up a way, with VBA, that when the option was selected by the end user for which data they wanted to see, cell $FZ$1 is updated with the column number for the corresponding data on Worksheet 1. I then used the following formula in all of the cells on Worksheet 2 to automatically update the data to match that column:

VLOOKUP((ADDRESS(ROW(),COLUMN(),4)),AllData,$FZ$1,FALSE)

ADDRESS(ROW(),COLUMN(),4) returns the cell# of the current cell
AllData is the range I set up on Worksheet 1 where the data resides
$FZ$1 is the cell that holds the column number of the data the end user wants to see
FALSE tells the statement I want an exact match

I used the following VBA code to force the Worksheet to update immediately upon end user selection:

Private Sub Worksheet_Change(ByVal Target As Range)

If Not Intersect(Range("A1"), Target) Is Nothing Then

If Range("A1", "A1").Value = "LOCATION" Then

Range("FZ1", "FZ1").Value = 2
Exit Sub
End If

If Range("A1", "A1").Value = "AREA" Then

Range("FZ1", "FZ1").Value = 3
Exit Sub
End If

If Range("A1", "A1").Value = "WAREA" Then

Range("FZ1", "FZ1").Value = 4
Exit Sub
End If

If Range("A1", "A1").Value = "WZONE" Then

Range("FZ1", "FZ1").Value = 5
Exit Sub
End If

If Range("A1", "A1").Value = "CAPACITY" Then

Range("FZ1", "FZ1").Value = 6
Exit Sub
End If

If Range("A1", "A1").Value = "VELOCITY" Then

Range("FZ1", "FZ1").Value = 7
Exit Sub
End If

If Range("A1", "A1").Value = "TRAVEL SEQ" Then

Range("FZ1", "FZ1").Value = 8
Exit Sub
End If

End If

End Sub