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Posted on 2014-07-23
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I have attached a screenshot of a current calendar I have created and shared out with a few employees. On my computer, these appointments are color coordinated and labeled (according to color). When my employees look at the calendar it shows up all in 1 color (they do not have colors associated with different types of appointments).

What I want is for a shared company calendar to look the same on everyone's outlook calendar. Is this possible?

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Question by:Nicholas_BlueStar
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Keith Langmead earned 2000 total points
ID: 40215088
I think the issue is basically due to the way that Outlook/Exchange stores the category data. The category names are stored in Exchange, and therefore shared with other users, but the category colours aren't, so each Outlook client will pick its own colour.

If you create a category called Holiday for instance, set it to be green and then set a calendar entry to use that category, other users will see it categorized but won't necessarily see the colour.

You can work around this. On each users Outlook you basically need to replicate the same category names and colour assignments, so for instance every user has a category called Holiday and that is assigned green. Then since it's only the category name that is shared, when another user sees the calendar their Outlook will match the category name with the category stored locally and its assigned colour, and will colour it accordingly. You just have to ensure the category names match exactly on all machines.

In theory according to this http://www.msoutlook.info/question/611 it is possible to backup/restore (in a round about way) the category information so it can be shared between your users, but I haven't done it so can't comment on its effectiveness.
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