Sharing Data Remotely
Posted on 2014-07-23
I have a non-profit organization who has very limited funds.
They have three brand-new Dell laptops all running Windows 8.1 basic or home edition. (I can't recall this time).
Most of what they do will be sharing Word documents. One person may create a document. The other two users may need to open the same document and make changes to it.
Someone had set up a Windows 8.1 PC and set up home group sharing. I myself am not a fan of home group especially on a network. This particular person set up SFTP. He was not able to make it work. He attempted to open ports on the router with no success. And then he left these folks stranded and walked away from the project
first of all I would never use a Windows 8.1 PC acting as server. If money was no object, I would not be posting this.
I want to keep it very simple
- I thought about DropBox sharing but that has its issues as well
- want to keep this as simple as possible where the three users don't have to go through hoops to access the data
- as a quick temporary solution, I gave them an XP Pro PC. (Yes I know it is no longer supported) and tighten down security best as possible. This PC will not be used as a workstation to go onto the Internet. I then set up the needed folder structure. Then provided LogMeIn Pro to the server from their laptops remotely. This will allow them to open a file on the server, make changes, print wherever they want including home and then close it. LogMeIn Pro is not pretty and the resolution is not great. But it was a quick temporary fix for now.
- I thought about using a network NAS drive (Personal Cloud Storage with Raid1) that has two mirrored internal drives and use its built-in security to allow access remotely. But then my problem is how do I back up this drive.
- Not sure how well this will work. Basically in this scenario they would probably have to grab the file bring it locally work on it and then upload it again.
I'm sure there has to be other simple solutions.
I appreciate any recommendations and suggestions