delete read emails

Posted on 2014-07-24
Last Modified: 2014-07-25
Hi: We are using software that automatically prints all incoming emails (yeah, yeah, think of the trees), then marks them as read. However the software is not 100% consistent, and some emails remain unprinted - and unread.
Is there a way in outlook of automatically deleting read emails after a period of say, 24 hours? Outlook 2003 I am afraid!
Question by:ClaytonGlass
    LVL 9

    Expert Comment

    by:Clark Kent
    Hi ClaytonGlass,

    Yes, Outlook provides a feature called Auto-Archive to automatically delete the older items from your inbox.

    Follow the given path:
    File >> Options >> Advanced >> Auto-Archive >> Auto-Archive Settings

    In the “ Auto-Archive” settings, apply the required settings so you could delete the emails older than 24 hours and select the “Permanently Delete Old Items” dialog box.

    Delete Read emails using Auto-Archive Feature
    Generally, Archive function is used to create backup of huge data but same feature allows user to delete their emails within a limited time period.

    For more help:

    Clark Kent

    Author Comment

    Thanks, Clark. However I am  looking to archive only read items; this way we can see at a glance which emails have not printed. All emails to this address are purchase orders and there is concern we may miss some; if we can delete those that have been read/printed then the job will be that much easier.
    LVL 9

    Accepted Solution

    Hi ClaytonGlass,

    So, simply move the read items into specific folder and apply archiving on it. But sadly, Outlook does not provide any rule to work with read or unread emails.

    You can use Macro feature to move the read emails of Outlook into a specific folder and then delete its emails by auto-archiving.

    Hope this Workaround will work!!!!!!!!!

    Clark Kent

    Author Closing Comment

    Thanks Clark!
    LVL 20

    Expert Comment

    by:Iain MacMillan
    i would also look into the ones not being read, is there anything special about them?  could be marked as private, have a format issue or being sent by one specific address.  you then may be able to tweek your software to read & print them.

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