Techsavy
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Document detention workflow
Hi,
I have a document library in SharePoint 2007. Periodically, we upload documents from a network share into a folder X in the document library. Now I need to set up a workflow where I need to delete these documents automatically 10 days after they are posted. I don't want to delete the parent folder that the documents are contained in. I only want to delete the documents.
Is there a way to set this up using "Pause Until Duration" workflow condition in SharePoint Designer?
Any help is greatly appreciated.
Thanks,
I have a document library in SharePoint 2007. Periodically, we upload documents from a network share into a folder X in the document library. Now I need to set up a workflow where I need to delete these documents automatically 10 days after they are posted. I don't want to delete the parent folder that the documents are contained in. I only want to delete the documents.
Is there a way to set this up using "Pause Until Duration" workflow condition in SharePoint Designer?
Any help is greatly appreciated.
Thanks,
This is SP 2010 but should be the same
http://office.microsoft.com/en-nz/sharepoint-designer-help/workflow-actions-in-sharepoint-designer-2010-a-quick-reference-guide-HA010376961.aspx
Look at the text for:
Add Time to Date
Pause until Date
Delete Item
If the person who triggers the workflow (the person who uploads the doc) does not have delete permissions then also look at inserting an impersonation step so that the action can be carried out under another security context
http://office.microsoft.com/en-nz/sharepoint-designer-help/workflow-actions-in-sharepoint-designer-2010-a-quick-reference-guide-HA010376961.aspx
Look at the text for:
Add Time to Date
Pause until Date
Delete Item
If the person who triggers the workflow (the person who uploads the doc) does not have delete permissions then also look at inserting an impersonation step so that the action can be carried out under another security context
ASKER
Hi QPR,
I am sorry it is my fault that I did not explain the problem correctly.
The workflow should automatically trigger on every newly created item so the folder or document library will not contain any documents that are more than 10 days old. so there is no human intervention. In that case do we need impersonation step?
Second, instead of setting this workflow on entire library is it possible to set up this workflow on all the items that belong to a particular folder or folders?
Thanks
I am sorry it is my fault that I did not explain the problem correctly.
The workflow should automatically trigger on every newly created item so the folder or document library will not contain any documents that are more than 10 days old. so there is no human intervention. In that case do we need impersonation step?
Second, instead of setting this workflow on entire library is it possible to set up this workflow on all the items that belong to a particular folder or folders?
Thanks
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ASKER
I need help on this to determine if we can do this on a particular folder.
I don't this is possible, you may have to use a separate library. Workflows are library specific
Have an automatic workflow (runs when a new item is added) that calculates the difference between today + 10 days.
Then pause the workflow until that date rolls around. Delete the file.