Solved

Lotus Notes view shows different data in Design as in user mode?!

Posted on 2014-07-29
9
838 Views
Last Modified: 2014-08-04
- Lotus Notes 8.5.3 on Win7 x64
- Local copy of a Notes database.  It is not encrypted.  All design elements were signed by my id.  I have Manager access under my name and all the roles enabled.
- Create a view in Designer.  The view displays in the first column the Form (categorized), then in the next column the Unique ID.  Nothing strange.  Selection is SELECT @All.
- Refresh the view in Designer.  It does NOT show a category called ASRD as shown in the image below:
Same view as shown in the Lotus Notes Designer- On the same machine, open the view in regular Notes client.  It shows a category called "ASRD" with 569 documents.  When I try to expand the category, nothing shows: see image below
View as shown in Lotus Notes client
I am thoroughly puzzled.  Either you see it, or you don't... why would Designer shows something different from the Notes client?
0
Comment
Question by:FKoutchouk
  • 6
  • 3
9 Comments
 
LVL 46

Accepted Solution

by:
Sjef Bosman earned 500 total points
ID: 40228016
A simple reason could be that there are Reader fields in the database. Apparently there are documents for which you are not a reader. You could activate the Full Admin rights if you're an Admin, and then look again, reopen the view.

There is a view option to hide empty categories, i.e. categories with zero visible documents. It might be activated.
0
 
LVL 1

Author Comment

by:FKoutchouk
ID: 40228179
Readers field was the right answer.  Turns out, nothing can be done when the NSF is on the local drive.
- Figure out in the form the default group value for the Readers field (not obvious, but feasible)  e.g. SecretAdminGroup
- Copy NSF as-is to any Domino server
- Create group "SecretAdminGroup" on that Domino server, add your Notes name in it
- Done.   All documents composed with that Form are now visible.
Now of course you have to repeat for every form.
Unless you can think of a better way, of course.
0
 
LVL 46

Expert Comment

by:Sjef Bosman
ID: 40238788
I wonder if it works when the option to maintain a Consistent ACL is enabled. When that's the case, Roles work and so should Reader fields. I'm not quite sure, but Reader fields also play their part during replication: when your name is absent in the Reader field, you cannot even replicate the document to your local database. So what could be done is:
- verify that you can see the documents in the database on the server
- enable Consistent ACL
- replicate (maybe delete the Replication History and then replicate)
- then verify if the documents are there, in the local database
0
Free Tool: IP Lookup

Get more info about an IP address or domain name, such as organization, abuse contacts and geolocation.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

 
LVL 1

Author Comment

by:FKoutchouk
ID: 40239028
Thanks Sjef.   Assuming Manager access, a Copy, rather than a Replica, will pull down the documents to the local workstation.  So the count is right, even though some of the documents cannot be open.  
IMO it is a dangerous feature, because all one needs to do is:  create a Domino server, cross certify manager id, create a group of that name (visible in the Designer) and voila, security circumvented.
I will close this issue now.  Thank you all for your help.
0
 
LVL 1

Author Comment

by:FKoutchouk
ID: 40239030
I've requested that this question be closed as follows:

Accepted answer: 0 points for FKoutchouk's comment #a40228179

for the following reason:

spot on.
0
 
LVL 1

Author Comment

by:FKoutchouk
ID: 40239029
Issue closed with workaround.
0
 
LVL 1

Author Closing Comment

by:FKoutchouk
ID: 40239031
Spot on
0
 
LVL 46

Expert Comment

by:Sjef Bosman
ID: 40239416
Of course, security can be circumvented, any direct access to the database and server should be prohibited. But that's where encryption comes in: even a stolen database is useless when encryption is activated on the database.

Thanks!
0
 
LVL 1

Author Comment

by:FKoutchouk
ID: 40239433
By copy, I meant a regular Lotus Notes client copy, not a file system copy.  Encryption key associated to specific documents -- and not available to my Manager id, would have been the answer, yes.
0

Featured Post

Free Tool: SSL Checker

Scans your site and returns information about your SSL implementation and certificate. Helpful for debugging and validating your SSL configuration.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

  In today’s Arena we can’t imagine our lives without Internet as we are highly used to of it. If we consider our life style just for only 2 min we found that face to face communication is swapped by e-communication.  Every Where from Works place to…
For beginners of Lotus Notes user this is important to know about the types of files and their location supported by IBM Notes. Mostly users are unaware about how many file types are created and what their usages are. This Article is fully dedicated…
In an interesting question (https://www.experts-exchange.com/questions/29008360/) here at Experts Exchange, a member asked how to split a single image into multiple images. The primary usage for this is to place many photographs on a flatbed scanner…

828 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question