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Splitting up pst files into a smaller size

Posted on 2014-07-30
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Last Modified: 2014-09-19
I have about 16 gigs of data that I need to compress...within outlook...PST file.  What's the proper procedure in doing this?  Also, what's the best way to do this if it was data in general?


This is within a Windows environment.
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Question by:uppercut7141
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by:John Hurst
ID: 40230503
Assuming you can open Outlook you can archive the excess files. You can do one archive or start with one archive with a later date, allow to complete and then another archive with a newer date.

There are paid third party tools than can split PST files but I would use Archive. It works and it leaves you with PST files.
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by:John Hurst
ID: 40230519
You can try something like this as well. I see it being used various places but have not used it myself.

http://www.pst-file-splitter.com/
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Expert Comment

by:jekautz
ID: 40230660
Your post title says you want to split the pst, but your post says you want to compress it.  Please clarify.

If you want to split it, just add more pst files to Outlook, then move some of the data from the source pst to the other pst files.

If you want to compress the pst, try Microsoft's instructions here:
http://support.microsoft.com/kb/289987
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Expert Comment

by:Clark Kent
ID: 40231035
Hi Uppercut7141,

Yes, you can perform compression on the PST File to reduce its size by removing unnecessary whitespaces  from it. But, I think compact method is only perfect solution if there is small size of data because it only reduces the file size by 15%-20% which does not create any huge impact on Gigs of database.

Archiving is better way to decrease the size of Outlook PST file instead of compact. Go and apply an archiving function over PST file and see the results.

For more about archiving in Microsoft Outlook: http://office.microsoft.com/en-in/outlook-help/archive-items-manually-HA010355564.aspx

Note: There are always chances of corruption before & after archiving PST file due to file size limit, so in such circumstances you need any third party tool like “SysTools Split PST” which assure 100% safe backup. (As data is more important for everyone)

Thanks
Clark Kent
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by:ntsabman
ID: 40231659
For my self i use office365 and have a 24 Gigs pst and it runs fine i use it allways from the website.

another thing i do is create an PST files for each year for my local machine so you create a PST let say 2012 in Outlook you do a search in Outlook on date and then move all the emails in the pst.

Another way is to remove all email attachement and save them in a directory since attachement use the most place.

you can rigth click on the inbox and in proprety compress it
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