Solved

mass shrink of .pdf files

Posted on 2014-07-31
5
389 Views
Last Modified: 2014-08-01
Have ~19,000 .pdf files accumulated over two years of a project.  Now, need to archive but retain quality.

Total size for data store is ~20GB's,  Would be great to get to less than 2GB's.  Typically files will shrink 10x when using Acrobat Pro, but need to do all 19,000 files "at once", or at least automagically.

Solving the 19,000 files is the question, but better yet if there is a systematic way to routinely shrink files for the next project as they're created?  Bonus if so...

TY
0
Comment
Question by:VirtualKansas
  • 3
  • 2
5 Comments
 
LVL 34

Accepted Solution

by:
Dan Craciun earned 500 total points
ID: 40233474
What version of Acrobat Pro do you have? In Acrobat X, you need to go to File->Action Wizard->Create New Action.
In the "Start with" box, choose "Ask when action is started", then go to "Document processing" and choose "Reduce file size".
Give your action a new name (like "mass reduce pdfs") and run it whenever you need.

Create new action
As for doing this for a new project, just do the same steps but choose "A folder on my computer" on "Start with" and "The same folder selected at start" on "Save to", then run the action daily/weekly/etc.

HTH,
Dan
0
 

Author Comment

by:VirtualKansas
ID: 40234441
OK, looks exactly like what am hoping for.  Just not experienced (didn't even know) about automation in Pro.

Set the job up on a test location (an NFS.)  Setting make sense for the most part, but am getting prompted for "save as" type settings (i.e. what version and "do you want to save changes...") prompts.  I found the tick box, to eliminate version setting prompt, but how to tell Pro to simply save the file for each to avoid having a prompt at each of 19k documents?

Thank you for help, this is a valuable exercise.  BTW on Adobe Pro XI
0
 
LVL 34

Expert Comment

by:Dan Craciun
ID: 40234461
Weird. Just tested and it only asked me about the input folder and the output one. No other prompts.

Do you, by any chance, have "Prompt user" checked on the first step?

PS: As for not having the "do you want to save changes" prompt, simply use "The same folder selected at start" on the last step ("Save to") and check "Overwrite existing files"
0
 

Author Closing Comment

by:VirtualKansas
ID: 40235215
Dan, you've been great and I've had a hard time staying on this task.

Let's close this out with my thanks and I'll follow your lead.

Appreciate your responsiveness and thorough suggestions...
0
 
LVL 34

Expert Comment

by:Dan Craciun
ID: 40235428
Glad I could help!
0

Featured Post

Enabling OSINT in Activity Based Intelligence

Activity based intelligence (ABI) requires access to all available sources of data. Recorded Future allows analysts to observe structured data on the open, deep, and dark web.

Join & Write a Comment

Storage devices are generally used to save the data or sometime transfer the data from one computer system to another system. However, sometimes user accidentally erased their important data from the Storage devices. Users have to know how data reco…
VM backup deduplication is a method of reducing the amount of storage space needed to save VM backups. In most organizations, VMs contain many duplicate copies of data, such as VMs deployed from the same template, VMs with the same OS, or VMs that h…
This tutorial will walk an individual through the steps necessary to enable the VMware\Hyper-V licensed feature of Backup Exec 2012. In addition, how to add a VMware server and configure a backup job. The first step is to acquire the necessary licen…
This tutorial will walk an individual through the process of installing of Data Protection Manager on a server running Windows Server 2012 R2, including the prerequisites. Microsoft .Net 3.5 is required. To install this feature, go to Server Manager…

758 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

23 Experts available now in Live!

Get 1:1 Help Now