Filtering gmail inbox

Posted on 2014-08-09
Last Modified: 2014-11-12
in my gmail inbox i have more than 2000 messages , i found lazy to sort it time by time
now i'm going to filter it and delete which i don't like
1- how to sort all messages by sender , to easy solve it ? the available option now is to open each message and select "filter messages like this" , no , i want the inbox to be filters by sender , or by date ,, etc
2-i created one folder to remove some messages to it , the available option now if you open one message you can select "move to folder" , but when i select bulk messages , there is no option to move to folder , i drag it to that folder from inbox , but i found that not  moved , but copied to the other folder , means the messages stay in both folders , inbox & sub_folder , i tried to delete one message , it deleted from both inbox & the sub_folder
Question by:NiceMan331
    LVL 26

    Expert Comment

    by:Thomas Zucker-Scharff
    Why delete anything? The power of Gmail is the Google search engine. I have 10s of thousands of emails in my inbox. I use labels and auto filters to categorize everything.  Watch out for the way filets are applied though as I have had to alter some when they were no longer working properly.

    Author Comment

    Why delete anything?
    because i think there is a limited space for my inbox , i don't know how to check how much my inbox percentage full
    I use labels and auto filters to categorize everything
    pls send me the steps
    LVL 26

    Expert Comment

    by:Thomas Zucker-Scharff
    Be glad to. On my phone right now,  but I will send it to you tomorrow when I get into my office.
    LVL 26

    Accepted Solution

    back at work.  here is what I do.

    Click on an email to open it
    under "More" click "Filter messages like these"
    In the resulting dialog
         I generally leave the rest of it alone and click "create a filter with this search"
    In the next dialog
         check the apply the label checkbox
              I either choose an existing label
              or click choose label->new label and create a new label (optional parent label)
         You can also choose a category, although I tend not to
    Finally click "Create Filter" (I almost always check the box to apply the rule to everything that matches the criteria already in my email, otherwise it will only trigger for future emails)

    You can also tell it to automark the emails as read, etc.

    Author Comment

    Still I not got an answer of 2 questions :          1- how to sort inbox by sender.                       2- the messages which I label them , they still in both inbox and the label , how to just keep them in the label and delete them from inbox
    LVL 26

    Expert Comment

    by:Thomas Zucker-Scharff
    I guess the real question is why?  You need to delineate what you want as an outcome first and foremost.  Once you have that it will be easier to determine the best way to get there.

    In its natural unaltered state Gmail is not a full featured mail client.  It uses labels and a limited number of tabs instead of sub mailboxes (there is really only your inbox and your archived mail).  To archive just check any email or select all and then click the archive icon (the first one)archive-on-gmail.PNG.

    Remember that archived email is still there and searchable.

    Author Comment

    please now how to solve my last issue : some messages now labeled as : inbox/(sub_label)
    if i delete it from inbox , it will delete from all , how to just keep it in the sub label
    LVL 26

    Expert Comment

    by:Thomas Zucker-Scharff
    There is an x next to each label.  Click the x to remove the label.  Generally everything has a label of "inbox" and can also have other labels and sublabels.  If you actually have a sublabel of inbox, then you are, IMHO, using labels incorrectly.  A sublabel of inbox would look like inbox/sublabel.  To create such a label you would have had to create a label and made it's parent inbox.  I don't have any of my literally hundreds of labels as a child label to inbox.

    If you do have a child label to your inbox, do the following:

    assign a new label and or parent/child label to the message
    click the x next to the inbox/sublabel choice to remove the label (this also archives the message)
    Click the other label to search on all email with that label
    Click the email that does NOT have the inbox label next to it (archived)
    Click the arrow next to the folder icon at the top and choose to move to inbox (this reassigns the inbox label)

    The attached images show two emails

    This one has a parent/child label and is in the inbox as well
    Email with a parent/child labelThis one is how it looks after you click the x next to the inbox label thereby archiving the email
    Email subject view with inbox label removed on one email

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    Find Ransomware Secrets With All-Source Analysis

    Ransomware has become a major concern for organizations; its prevalence has grown due to past successes achieved by threat actors. While each ransomware variant is different, we’ve seen some common tactics and trends used among the authors of the malware.

    Whether you’re looking to gather data for research or gather feedback on an idea, being able to build and distribute your own online survey is not only cost-effective, but allows you to reach a larger audience and receive results in real-time. Googl…
    Google is more than just a search engine. Over the years the company has developed a wide range of online services that are readily available to all users. This article highlights how one can use Google services for simple project management.
    This Micro Tutorial will demonstrate importing calendar invites from events such as webinars into your Google Calendar.
    This Micro Tutorial will demonstrate using MozBar to view an article that was deleted from the Search Engine Watch site after being debunked by Google.

    759 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    10 Experts available now in Live!

    Get 1:1 Help Now