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MS Access Report Display only 1 record

Posted on 2014-08-10
Medium Priority
Last Modified: 2014-08-18
When working with Access Reports, I only want the report to display the current (latest) record I was working on.

On the attached database, let's assume the last Table Input I made was for John Smith under the record identified by InterviewID 1.

When viewing the Report, I do not want to see the sentences for the other names:  Jane Doe (record: InterviewID 2) or April Showers (record: InterviewID 3).

I'm pretty new to Access Reports—can someone walk me through the steps on how to do this?

Please see attached database.

Question by:mdstalla
  • 2
LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 40252285
I only want the report to display the current (latest) record I was working on.
...by this I will presume you mean the last record you had open on a form... (which is the only way I can see of doing this..., since users should not be entering records in the table directly)

The simplest way would be to use a button on the form to open the report.

See the modified sample

Author Comment

ID: 40252295

Yes, I do mean the last record I had open on a Form.  I'd love to review your response, but I can't seem to open your attachment.  Onsted of opening Access, I get a web-based screen shot of a bunch of gibberish.

Any idea how I can view your updated database?
LVL 74

Accepted Solution

Jeffrey Coachman earned 2000 total points
ID: 40252850
right click the attachment and select "Save As"
Then save it to your computer...
Then open it on your computer.

If that does not work, then simply make a form out of the table.
Put a button on the form.
Put code on the form like this:
    'Save the record
    DoCmd.RunCommand acCmdSaveRecord
    'Open the report to this record
    DoCmd.OpenReport "Report1", acViewPreview, , "InterviewID=" & Me.InterviewID

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