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Outlook 2013 share individual mailbox folder

Posted on 2014-08-12
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Last Modified: 2014-09-03
Hi

we are running Exchange 2013 using outlook 2013 for some clients and outlook 2010 for others. I am trying to share a folder from my mailbox to another user. I give that user 'folder visible' permission on my root mailbox then I give them editor permission on a specific folder. When I ask the user to access, it doesn't like all my folders nor are they able to select inbox. This is the case for both Outlook 10 and 13.

I have no issue sharing calenders or giving permission for mailboxes, but I need to be able to share individual folders.

I have read somewhere that it is possible using cached mode, but this is not ideal for RDP based users or desktop machines. Is there a way to do it without caching?
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Question by:TBG_Admin
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Accepted Solution

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Scott Thomson earned 1200 total points
ID: 40257420
Ok so outlook works in a tree sharing fashion

so lets say you have a folder you want to share

+ Mailbox - John Smith
  - Inbox
    + random folder 1
    + random folder 2
    + random folder  3
      - subfolder 1
        - subfolder 2
    + random folder 4

Lets say you want to share subfolder 2 under random folder 3

You would need to share
* mailbox
* Inbox
* Random folder 3
* Sub folder 2

This will let the user add the mailbox in their left hand panel giving them only access to view the 1 folder (however they may see inbox

If you shift subfolder 2 to the samel evel as inbox

IE
Mailbox - John smith
Subfolder 2
+ Inbox
    + random folder 1
    + random folder 2
    + random folder  3
      - subfolder 1
        - subfolder 2
    + random folder 4

Then you can just share the mailbox and the subfolder and the user can add your mailbox to the side panel. only gaining access to the folder you request.
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Author Comment

by:TBG_Admin
ID: 40257436
Hi

Appreciate your help.

I just tried that with the same result. I have attached some screen shots.
Permission-on-my-main-mailbox-to-make-fo
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Expert Comment

by:Scott Thomson
ID: 40257442
I don't know if its just me but I cant see the screenshots.
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Author Comment

by:TBG_Admin
ID: 40257446
i reattached it
issue.docx
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Expert Comment

by:Scott Thomson
ID: 40257468
ok 2 things
1. you will need to close and then reopen both your outlook and their outlook before permissions like this work
2. I would say that the better method is to add the mailbox to the left hand panel.
http://www.groovypost.com/howto/add-additional-mailbox-in-outlook-2013/

The above tutorial will take you through how to add the mailbox. this means the user who wants your mailbox must do this.
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Author Comment

by:TBG_Admin
ID: 40257472
Hi

I will try closing both outlooks.

I do not want to share my mailbox out... just that folder. There must be a way to do this.
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Author Comment

by:TBG_Admin
ID: 40257476
Also, when I go to add the folder via file >open, should it say the actual folder name or just inbox as it currently does? I can also see calender, tasks etc there.
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Author Comment

by:TBG_Admin
ID: 40257482
Just tried closing and opening both outlooks but it did not work.
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Expert Comment

by:Scott Thomson
ID: 40257496
if you add it my way he/she will only see that folder you have shared.. nothing else.
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Author Comment

by:TBG_Admin
ID: 40257502
Apologies, but I have followed your steps and it is not working. Can you confirm what you see in the drop down next to 'folder type' in the Open Other User's Folder window? Can you see the folder name you are sharing?
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Expert Comment

by:Scott Thomson
ID: 40257515
you can only open inbox as the inbox folder. you cannot share other folders using this method.
Try adding the mailbox as per above. it will only show the user the 1 folder they have access to.
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Author Comment

by:TBG_Admin
ID: 40257527
AHHH! DING DING DING WINNER!

excellent. thanks.
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Expert Comment

by:Scott Thomson
ID: 40257549
haha glad you like it.. the easiest way is the whole mailbox adding option.. but just pull the folder you wish to share on the same level as the inbox or you have to share each folder level before that folder ^_^
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