Does Outlook for Mac 2011 Export Data from All Accounts or only Selected Account

Posted on 2014-08-13
Last Modified: 2014-08-19
When performing an Export function in Outlook for Mac 2011 v14.4.3 (with the following enabled:  'Export > Outlook for Data Data File (.olm) > Items of the following types: > (all checked) ):

Does this export all email, contact and calendar data from all email accounts (I pull emails from many different email accounts into Outlook) or only from the account which was highlighted when the Export function was activated?
Question by:qeng
    LVL 13

    Assisted Solution

    by:Ugo Mena
    Yes. The OLM file will contain all of the accounts your Outlook application is setup to use, not just the one that is highlighted or currently selected. Of course you can deselect items that you do not want the archive export to contain (i.e. Mail, Contacts, Calendar, Tasks, Notes).

    Author Comment

    Perfect.  Thanks Ultralites.

    Separate question (but related to what I'm trying to do):

    Following my export, I plan to delete some of the email accounts I am no longer able to use (I have changed ISP providers and no longer have access to the ISP provider-based email I had with them).

    Question:  If I delete one such account in Outlook for Mac (Tools > Accounts > Highlight Account to Delete > 'minus sign'), does Outlook delete just the account configuration (i.e. I'm no longer able to send or receive from that account in Outlook but my the emails previously downloaded to my Mac are still present in Outlook for Mac) or does Outlook also delete all (previous) emails and any other 'items' associated with that account which were previously downloaded onto my Mac.

    This concern is raised because when I go to delete the account, Outlook generates the following warning:

    'Are you sure you want to delete this account?
    All items in this account will be removed from your computer. If you have copies of messages or other items on the mail server, the copies will not be affected.'

    The above warning seems to suggest all previously downloaded emails will be erased (my goal is to delete just the account config but keep most of the old emails which I occasionally need to refer to).
    LVL 13

    Accepted Solution

    It will remove all online content from your Outlook profile. So whatever is in the On My Computer folder and subfolders will remain, as that is all offline content.
    Sounds like the account is already offline if you no longer have access... In any case, anything that is online will get removed, so make sure you export that content as outlined above.

    Author Closing Comment

    Outlook OLM file was backed up as per expert's comment and no-longer-used email account profiles were removed from Outlook Accounts as directed.  Offline emails remained in local (on PC) email folders but I believe emails which were showing on my PC from an account which was set up as an Exchange Server may have been deleted.  Not an issue as I have the OLM backup to revert to if necessary.

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    Looking for New Ways to Advertise?

    Engage with tech pros in our community with native advertising, as a Vendor Expert, and more.

    In this article we discuss how to recover the missing Outlook 2011 for Mac data like Emails and Contacts manually.
    Learn more about the importance of email disclaimers with our top 10 email disclaimer DOs and DON’Ts.
    Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    761 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    13 Experts available now in Live!

    Get 1:1 Help Now