Learn how to a build a cloud-first strategyRegister Now


Manage PTO and BAU in Project Server

Posted on 2014-08-14
Medium Priority
Last Modified: 2014-09-04
I am looking for better way to manage vacation (PTO) and BAU (% of resource time is always blocked for other administrative work) in Project Server.

Can i have resource on project server blocked % of time for BAU or if the person is not available on certain days?

we are currently creating a project plan where we assign resource for certain % which is administrative nightmare.

Also, for PTO we have another calendar; however, resources are just over used instead of being non available.  

Any help?
Question by:dharmeshchavda
1 Comment
LVL 12

Accepted Solution

Dr. Thomas Henkelmann earned 1500 total points
ID: 40270663
not sure how you approached this so far but maybe a few recommendations can help you.

1. BAU
If you don't need time tracking for these activities then I would just reduce the availability per resource in general i.e. adjust the "Max Units" to the real project availability. As example a person doing 20% BAU overall is setup with 80% max units in the resource pool. Also every assignment to tasks per default then only uses 80% for the assigned units.

2. Available on certain days
You can adjust the calendar with the Standard working time, better even define different calendars in the WebApp Server Settings e.g. "Mon-Wed" with working days only on Monday, Tuesday and Wednesday. Then assign this calendar to the resources that only work during these 3 days. In combination with 1. this will show as 3 x 80% x 8h = 19.2h / week availability.

3. Vacation
Two options here: adjust the calendar to zero availability during the resource's vacation - automatically shifts tasks in the projects! Nice but needs training and understanding of the project leaders.  
Second option: create a vacation project, create vacation task per resource and assign them with their max units and time phased e.g. week 2 and 3 in August. This will lead to an overallocation (your example above?) that needs to be resolved by the affected project leaders - they need to manually shift their tasks during this vacation period.

Does this make sense?



Featured Post

Free Backup Tool for VMware and Hyper-V

Restore full virtual machine or individual guest files from 19 common file systems directly from the backup file. Schedule VM backups with PowerShell scripts. Set desired time, lean back and let the script to notify you via email upon completion.  

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

I worked at a US software company that used offshore contractors for ten years and offshore employees for three years. We had a positive experience and you can too.   When I interviewed people for positions in the US, I would tell them that we wor…
Communication between departments might not happen in two different languages, but they do exist in two different worlds. With different targets and performance goals the same phrase often means something completely different to each party. Learn ho…
This is Part 3 in a 3-part series on Experts Exchange to discuss error handling in VBA code written for Excel. Part 1 of this series discussed basic error handling code using VBA. http://www.experts-exchange.com/videos/1478/Excel-Error-Handlin…
Introduction to Processes

810 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question