Use GPO to force file naming convention for users

Posted on 2014-08-18
Last Modified: 2014-08-19
We have a lot of users who just don't comprehend the idea that they can't have sentence long file names for the stuff they save. We have tried multiple times to educate them on correct file naming convention to no avail.

I'm curious if it's possible to deploy a GPO, or integrate into our existing GPO, enforcement of correct naming convention standards, so that it forces them to rename their file to something that meets these standards when they go to save a new file.

Has anyone successfully implemented this and if so, how would I go about it?

Question by:pamplinit
    1 Comment
    LVL 38

    Accepted Solution

    The only native way I can think of to do this is to stop any kind of drive mapping. Drive mapping is often the practice that gets people in trouble with this behavior, since it allows a user to create a very long file name that is readable from the mapped drive but not from the full UNC path.  This might at least help, although users who are very comfortable with using mapped drives will definitely not like it at least at first.  The GP setting for this is:

    User Configuration/Policies/Administrative Templates/File Explorer/Remove "Map Network Drive" and "Disconnect Network Drive"

    OTOH, there are document management solutions that you can use to prevent users from naming files at all; the software names the file automatically and users can append descriptions of any length that they can use to later search for the document.  This can be costly though and is a whole different type of solution that your management may not want to consider.

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