Old employee data prior to setting up system for new employee

Posted on 2014-08-19
Last Modified: 2014-09-05
Hello, I am trying to assist with coming up with a procedure to help out when a employee leaves the company for what ever reason we are trying to come up with some way to either keep there data or at least the documents that needed for that position but it really hard to say what is needed or not ..... do any of you guys have any suggestions on what a good way to handle this or what do you do at your company when a employee leaves
Question by:Deerek11
    LVL 89

    Assisted Solution

    by:John Hurst
    This is simpler rather than harder.

    Paper can be kept (normally for 7 years) and go to file storage after a couple.

    Mechanical systems can usually be disabled. So disable the email box for the employee. Set to forward it to the appropriate party for 60 days and then disable.

    AD Folders can be secured by disabling the user (so only an admin can access)

    Collect cards and keys and any other physical objects on leaving.

    A lot of this is just business common sense.
    LVL 33

    Accepted Solution

    Very few of our employees have data that isn't shared with their departments.  So there might be a departmental folder, with sub-folders for each employee.  If an employee leaves, their data is already where everyone can get to it.

    For those things on an employee's computer, we might move those to a supervisor to be managed, or reserve the hard drive for future inspection.  For home folders, again, we can give the data to a supervisor or lock it so admins can get to it but no one else can.  Then if something is needed, it can be retrieved later.  Generally, anything important to the company should be kept where someone else can get to it.
    LVL 89

    Expert Comment

    by:John Hurst
    @Deerek11  - Thank you, and I was happy to help. Good luck with your employee records.

    Featured Post

    Highfive + Dolby Voice = No More Audio Complaints!

    Poor audio quality is one of the top reasons people don’t use video conferencing. Get the crispest, clearest audio powered by Dolby Voice in every meeting. Highfive and Dolby Voice deliver the best video conferencing and audio experience for every meeting and every room.

    Join & Write a Comment

    Suggested Solutions

    Problem We are doing a daily copy of data in file system in Linux manually and I want to automate the same . We need many features in this automation:    1. We want to be able to exit in case of errors    2. We want the copy to happen via …
    VM backup deduplication is a method of reducing the amount of storage space needed to save VM backups. In most organizations, VMs contain many duplicate copies of data, such as VMs deployed from the same template, VMs with the same OS, or VMs that h…
    This tutorial will walk an individual through the process of configuring basic necessities in order to use the 2010 version of Data Protection Manager. These include storage, agents, and protection jobs. Launch Data Protection Manager from the deskt…
    This tutorial will show how to configure a new Backup Exec 2012 server and move an existing database to that server with the use of the BEUtility. Install Backup Exec 2012 on the new server and apply all of the latest hotfixes and service packs. The…

    754 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    22 Experts available now in Live!

    Get 1:1 Help Now