How do we remove the "Click Here" notes from Pull-downs in a MS Word table template when printing?

We have created a Microsoft Word Template where the users fill-in blanks and select items from "drop-down" Lists.  The drop-down lists have a entry notification reminder such as "Choose An Item", "Click here to enter text", or "Click here to enter a date".  Since many times a completed template will have many drop-down areas left empty, on purpose, we would like to have those "reminders" to not appear on the sheet when printed.

A modified small version of a template is attached.

Is there a fairly simple way that those reminders can be seen on the screen but not printed when the pull-down is left blank?

Thank you for your assistance.

-Sherman6789
sherman6789Asked:
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Rgonzo1971Commented:
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Rgonzo1971Commented:
Hi,

One way to do it is to give the instruction in the title of the drop-down  and as first element of the list a blank space

Regards
0
sherman6789Author Commented:
Thank you Rgonzo1971.

I entered "Choose an Item" in the title area.  That worked well.  I then deleted the first item on the list: "Choose an item".  Next I added a blank line and moved it up to the top space.  When I looked at the results, the original "Choose an tem" returned.  I did not return to the list.  I could not find where the program obtained the statement again.  I then replaced the blank line with "....." five dots.  The same thing happened.  What ever I put on the tope line shows up on the pull down list but the original "Choose and item" still shows up on the pull down box regardless.  

Tonight, I am going to avoid erasing the original top line and to modify it.  Maybe that will allow the system to replace the statement with what I put on the top line.

I will let you know what happens tomorrow. Thanks for your assistance.  

sherman6789
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Rgonzo1971Commented:
You could use a bit of vba

to print it and hide the text when it is the same as the PlaceholderText

Sub HidePlaceholderTextToPrint()

For Each ContentCtrl In ActiveDocument.ContentControls
    If ContentCtrl.PlaceholderText = ContentCtrl.Range.Text Then
        ContentCtrl.Range.Font.Hidden = True
    Else
        ContentCtrl.Range.Font.Hidden = False
    End If
Next
Application.Options.PrintHiddenText = False
Application.PrintOut
End Sub

Open in new window

Regards
0

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sherman6789Author Commented:
I forgot to ask, where do I put the VBA statements?
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Rgonzo1971Commented:
in a module

Alt-F11 then

Right-click your Document Project Insert Module

And paste

Regards
0
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