Mail Archiving

Posted on 2014-08-27
Last Modified: 2014-08-29
We are looking for a system of archiving email that clients can easily do within Outlook and is easy to use and can work in conjunction with SQL or Exchange.  The two links below are what we are looking for but recommendations would be greatly appreciated.

Question by:regsamp
    LVL 35

    Accepted Solution

    I would suggest Mailstore, as the search engine is quite amazing (
    Try Mailstore Home first for personal use (archive your own imap/pop, and use the search to see how fast it finds and returns results). No integration in Outlook, just a seperate program.
    If you like the speed, then you can go for the Mailstore Business (installed on the Exchange server, or better, seperate server. Now you can install the Outlook plugin (so it's integrated now for the business users).
    Configure a few bits here and there (AD integration, user rights, archiving rules, indexing of pdf/docx/xlsx/doc/xls/txt etc etc), and enjoy:
    1. Lean mean Exchange (as you only keep a few months of messages)
    2. Good backup (can easily copy the whole archive and database without the need to do anything with Exchange)
    3. Faster search for users (no more slow Outlook searching), also INSIDE the attachments.

    Author Comment

    Thank you so much for the recommendation. Let me take a look at it.
    LVL 35

    Expert Comment

    From the top of my head, it shouldn't be more that 20 bucks a user a year (for a business license).

    Author Comment

    Great. That is reasonable and it has the Outlook plugin so it is looking good so far.
    LVL 7

    Expert Comment


    Our (Exclaimer) Mail Archiver software can help you with all of your email archiving requirements. A lot of people understand the benefits of email archiving but find that loads of solutions on the market are really expensive.

    We believe that email archiving definitely shouldn't 'break the bank' so to speak. Mail Archiver is affordable, easy to use and has real power behind it. It gives you all the power and flexibility that your company needs, but costs up to 60% less than anything else on the market.

    The software doesn't require SQL or any other third party solution, lets you store emails to any location that can hold files, allows users to search for any email from Outlook or any device with a web browser and more.

    Sound good? Why not try a 30 day trial and check the software out for yourself. You get full tech support throughout the trial and we will be happy to help with any queries you may have. The link to download is below:

    If you'd like any more info, give me a shout!

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