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Change Management WSP for Sharepoint Foundation

Posted on 2014-08-28
Medium Priority
Last Modified: 2014-09-12
Hello All

Does anyone have any suggestions for change management software that will either run in SharePoint Foundation OR web based on IIS.

Grateful for your suggestions

  • 4
  • 4
LVL 19

Expert Comment

ID: 40290187
That really depends on your change management needs. What are your requirements?

In most cases, change management is simply about notifying the right people. You could easily accomplish that with a database and a few SharePoint lists... if you have some requirements, I can point you in the right direction.

Author Comment

ID: 40290211
Thank you  - Basically just want something that allows us to track a change within an IT department - change would need to be held until sanctioned by the respective manager (s).  Possibly email enabled.

Preferable that the system either works within or can be added as a web page into share point.

Author Comment

ID: 40314939
I've requested that this question be deleted for the following reason:

No response - will search other systems
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LVL 19

Expert Comment

ID: 40314863
Sorry, this question got lost in the shuffle for me. If you'd like help, let me know.

Author Comment

ID: 40314940
Please leave this open - closed in error.  If you can help would be appreciated!
LVL 19

Accepted Solution

Montoya earned 2000 total points
ID: 40315325
Okay, here's what I'd do.. (to get you started)

Create a custom list for Departments (maybe you already have a site column for this)
Your custom list for departments could have a distribution list associated with it, or email addresses associated with them or at the very least a manager.

Department      Manager
Finance              Donald Trump (from People Picker)
HR                      Yvana Trump (from People Picker)

Create a custom list for Change Control

Date: (captured by system)
User entering change: captured by system)
Users-Affected (choice column   1-5; 5-25; 25-100  (whatever makes sense in your org)
Person executing change: (people picker)
Department affected: (lookup from depts)
Date of execution:
Severity: (choice.. critical, maintenance, etc..)
Description: (multiple text)
Additional notifications: (People picker)

more in a min...
LVL 19

Expert Comment

ID: 40315334
Now create workflows with your workflow tool of choice. SharePoint Designer, for example:

You're looking for things like:

If severity is normal, and department is Finance, email (email body) to Donald Trump.
If severity is critical, and affected users is 100+, then email everyone.

etc.. etc...

Author Closing Comment

ID: 40319545
Perfect thank you

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