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Combo question

Posted on 2014-08-30
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I want a form’s combobox with its own table and query  to have its bound column to an ID number  from it’s query but display and store a description in its  control source which is one of the fields in the forms underlying table

Is that possible?
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Question by:DatabaseDek
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Dale Fye earned 2000 total points
ID: 40294359
Yes, and generally preferable.

1.  Create your lookup table like:

MyID - Autonumber
MyDesc - Text

Note: Change  "MyID" to something meaningful, but don't just use ID because after you have done this in several tables, it will get confusing

2.  In your main table, add the MyID column to store the key to your lookup table.  DO NOT use the lookup feature in the table design, this will only confuse you later.

3.  In your main form, add a combo box that is bound to the MyID column.  Set the following properties of the combo box:
     a.  RowSource = SELECT MyID, MyDesc FROM yourLookupTableName
Note: you might want to add an ORDER BY clause to that to sort the results by MyDesc
     b.  BoundColumn: 1
     c.  ColumnCount: 2
     d.  ColumnWidths: 0, 1.5
Note: adjust the 2nd column width as necessary to show all of your description
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Author Closing Comment

by:DatabaseDek
ID: 40294682
Thank you.
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Expert Comment

by:Dale Fye
ID: 40294767
glad to help.
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