Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people, just like you, are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
Solved

How can a database automatically send email reminders when a due date is near?

Posted on 2014-09-04
3
2,071 Views
Last Modified: 2014-09-09
When the due date for a task shown on an Access database is over 45-days old, how do we have the program to automatically send a special reminder message to selected email addresses.  Once the email has been sent, a "Y" will be entered into a field called "Message_Sent".  From that point on, Another message will not be sent concerning those tasks.
0
Comment
Question by:sherman6789
3 Comments
 
LVL 1

Accepted Solution

by:
Radha M earned 500 total points
ID: 40304246
MS Access has no capability to do it.

You need to create an windows application which will access your Access database and check for the dates and send mails, create setup and install it in your machine.

Then, use the Task Scheduler option to call/run the application on a particular frequency.
0
 
LVL 57
ID: 40304284
Sorry, but I disagree with the accepted answer.

Access can *easily* do this, either as a called task or a task left continually running.   You can even have Access run in the system tray.

I do stuff like this all the time in a number of different ways.

Jim.
0
 
LVL 10

Expert Comment

by:Luke Chung
ID: 40312503
There are a few separate issues here:

Creating and sending the email

Our Total Access Emailer program makes this very easy by letting you interactively create an email blast with the list and message to send. The message can include values from your data source so each person receives their own personalized email. You can also attach reports as PDF files which can be filtered so that each person only sees their own data. More info here: http://www.fmsinc.com/MicrosoftAccess/Email.asp

Tracking Email Sent Date

Total Access Emailer has an audit feature so that when the emails are sent, a field in the data source is updated with the time it's sent.

Data Source Retrieves Late Items that Haven't been Emailed

In your situation, you'd create a query for your data source that retrieves the list of emails to send for the items that are 45 days late that haven't had the email sent field filled. You can then have that email blast sent once a day. If no records are found, no emails are sent.

Free Trial

A free trial is here: http://www.fmsinc.com/MicrosoftAccess/Email/free-trial.html

Hope this helps.
0

Featured Post

Ransomware: The New Cyber Threat & How to Stop It

This infographic explains ransomware, type of malware that blocks access to your files or your systems and holds them hostage until a ransom is paid. It also examines the different types of ransomware and explains what you can do to thwart this sinister online threat.  

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Introduction The Visual Basic for Applications (VBA) language is at the heart of every application that you write. It is your key to taking Access beyond the world of wizards into a world where anything is possible. This article introduces you to…
Describes a method of obtaining an object variable to an already running instance of Microsoft Access so that it can be controlled via automation.
What’s inside an Access Desktop Database. Will look at the basic interface, Navigation Pane (Database Container), Tables, Queries, Forms, Report, Macro’s, and VBA code.
In Microsoft Access, learn the trick to repeating sub-report headings at the top of each page. The problem with sub-reports and headings: Add a dummy group to the sub report using the expression =1: Set the “Repeat Section” property of the dummy…

839 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question