Solved

Which one is right way  to back up Outlook 2013 Archives - import/ export ethod or copy archive file from my documents

Posted on 2014-09-12
6
215 Views
Last Modified: 2014-09-16
Which one is right way  to back up Outlook 2013 Archives - import/ export ethod or copy archive file from my documents
What are the pro's and cons of both the methods. Will I loose emails if I choose to copy from my documents.

Thank you in Advance.
0
Comment
Question by:Hariharan Sivakumar
  • 2
  • 2
  • 2
6 Comments
 
LVL 10

Accepted Solution

by:
Clark Kent earned 500 total points
ID: 40318950
Dear Hariharan,

The all methods which you have defined above such as Archiving, Import & Exporting & Copying data file are appropriate ways to create a backup. Each features has their own pros & cons, but there is  only 1% probability to lose emails while creating backup through these methods.

I think you should go with Auto-Archiving feature as it is self-executable and there is no risk of data loss.

On the other hand, export features in quite better than copying the data file from one location to another and also offer various filter levels so a user could move their necessary data instead of moving the entire database.

I think, Microsoft’s KB article will help you better to understand the right way : http://office.microsoft.com/en-in/outlook-help/back-up-outlook-data-with-the-microsoft-outlook-personal-folders-backup-tool-HA010075802.aspx

Thanks
Clark Kent
0
 
LVL 93

Expert Comment

by:John Hurst
ID: 40319084
Once emails have been archived and you know archive is working properly, I simply copy the archive PST files to the backup media. There is no risk to losing emails that I know of - I have not lost emails in about a decade of backing them up. It is faster than importing/exporting and just as safe.
0
 

Author Comment

by:Hariharan Sivakumar
ID: 40320372
Dear Clark Kent,


Why do you say this ?
On the other hand, export features in quite better than copying the data file from one location to another and also offer various filter levels so a user could move their necessary data instead of moving the entire database.

This will be a direct answer to my question? What makes you think export feature is much better than copy the .pst file from My Documents ? Also copying this file when Outlook is open with the live profile is it safe?

Thank you in advance.

Harry S
0
Optimizing Cloud Backup for Low Bandwidth

With cloud storage prices going down a growing number of SMBs start to use it for backup storage. Unfortunately, business data volume rarely fits the average Internet speed. This article provides an overview of main Internet speed challenges and reveals backup best practices.

 
LVL 93

Expert Comment

by:John Hurst
ID: 40320380
Once archived, I do not see a need to filter data again. That is my view, of course. But I like to keep the archive intact as one PST. That is why I just copy them.
0
 
LVL 10

Expert Comment

by:Clark Kent
ID: 40320516
Dear HariHaran,

“Export” option in Microsoft Outlook offers various filtration level so a user could only transfer required data.

See the image given  below (in this image you can choose the particular email address and export all the emails which are correlated with it):
Filters while exporting PST File
Thanks & Regards
Clark Kent
0
 

Author Closing Comment

by:Hariharan Sivakumar
ID: 40326903
I will accept this as an answer as it gives additional filter options.
Thank you
Harry S
0

Featured Post

NFR key for Veeam Backup for Microsoft Office 365

Veeam is happy to provide a free NFR license (for 1 year, up to 10 users). This license allows for the non‑production use of Veeam Backup for Microsoft Office 365 in your home lab without any feature limitations.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Finding original email is quite difficult due to their duplicates. From this article, you will come to know why multiple duplicates of same emails appear and how to delete duplicate emails from Outlook securely and instantly while vital emails remai…
When you have clients or friends from around the world, it becomes a challenge to arrange a meeting or effectively manage your time. This is where Outlook's capability to show 2 time zones in one calendar comes in handy.
The viewer will learn how to  create a slide that will launch other presentations in Microsoft PowerPoint. In the finished slide, each item launches a new PowerPoint presentation and when each is finished it automatically comes back to this slide: …
Many of my clients call in with monstrous Gmail overloading issues with Outlook. A quick tip is to turn off the All Mail and Important folders from synching. Here is a quick video I made to show you how to turn off these and other folders in Gmail s…

809 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question