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powerpoint and excel.

Posted on 2014-09-12
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Last Modified: 2014-09-21
Hello,
I asked an excel/PowerPoint question yesterday to a problem that I'm facing but I'm not sure if it will work for me.
Let me explain what I'm trying to accomplish....
I have a computer that will be running a Microsoft PowerPoint presentation in a loop. This presentation will show a bunch of production numbers to workers. My plan was to have management change these numbers in an excel file (daily based on performance) and link those excel changes to that PowerPoint presentation. The problem that I'm facing is whenever I want those new production numbers to show up on the PowerPoint presentation I have to close the PowerPoint and reopen it and then click OK to  enable links updates since I'm pulling the numbers from excel. Is there a way to set this up so once the numbers are changed in Excel the PowerPoint automatically grabs the numbers?  Or should I be using a different problem to accomplish this? Any suggestions?  please & thank you.
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Question by:MrMay
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Expert Comment

by:ldrose537
ID: 40319239
What versions of Office products (PowerPoint and Excel) are you working with?
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Author Comment

by:MrMay
ID: 40319242
Microsoft office 2010.
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Expert Comment

by:Echo_S
ID: 40319277
Why did you post a separate question? Why not just post clarification as a comment on your original?
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Expert Comment

by:ldrose537
ID: 40319317
I imagine you followed a similar procedure to link the spreadsheet as described here:
http://www.thinkoutsidetheslide.com/automatic-updating-of-excel-tables-in-powerpoint-slides/

You shouldn't have to close and reopen. Check the following to see if one of the options will work for you:
http://office.microsoft.com/en-us/powerpoint-help/control-how-linked-objects-are-updated-HP003072942.aspx
Linda
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Author Comment

by:MrMay
ID: 40319392
Linda, thanks for posting the links. The second linke could have the solution that I'm after but its for office 2003. I'm using office 2010....
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Expert Comment

by:ldrose537
ID: 40319948
Sorry MrMay, I didn't catch the version.

It turns out they hid the Edit Links option. I found the following:
http://blogs.msdn.com/b/mvpawardprogram/archive/2012/10/08/powerpoint-2010-and-excel-2010-perfect-partners-for-connecting-data-to-presentations-and-dashboards.aspx
... if you work your way down to around Figure 7, you'll see the general linking process, at figure 9 there's a tiny image of the following:
File --> Info --> "Edit Links" - which I believe is what you are looking for.

Linda

.
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Author Comment

by:MrMay
ID: 40319958
Thank you for the post Linda, but this is what I already have.
I'm trying to get around the option where I have to click "Update Link". The PowerPoint presentation will constantly be running on one computer in a loop. Never stops.
On computer two a manager just opens the excel file changes the production numbers saves and exits and the power-point will change the numbers without having to exit it.. this is what I want it to do.
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Author Comment

by:MrMay
ID: 40325245
any other suggestions?   none of the ones above address my issue.
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LVL 24

Expert Comment

by:Echo_S
ID: 40325948
I think Chirag Dalal's PowerShow add-in might work, as it lets you edit a presentation while it's live on another monitor. http://officeone.mvps.org/powershow/powershow.html 

Ping Office One support via the Contact Us button on the site and ask if it (or another of his products) will do the trick for you before purchasing.
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Accepted Solution

by:
MrMay earned 0 total points
ID: 40325992
Figured out the solution. There is actually a powerpoint add-in that I had to install to get this to auto-update.
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Expert Comment

by:Echo_S
ID: 40326036
Could you post the name of the add-in, please, for future reference?
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Author Closing Comment

by:MrMay
ID: 40335102
found my own solution
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Expert Comment

by:Echo_S
ID: 40335339
I'd love to know the name of the add-in you used so I can recommend it when this question crops up in future.
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