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Splitting Space Separated Items into Columns in Excel

When Mailchimp does an export of their standard address fields, it places the information into ONE CELL of the spreadsheet separated by double spaces:  (Look at the "address" section on this page:  http://kb.mailchimp.com/lists/growth/format-list-fields)

So my cell in Excel looks like this: Address1spacespaceAddress2spacespaceCityspacespaceStatespacespaceZip

Is there a formula or process in Excel that could be used to split those items into their own separate cell (column) in the spreadsheet?

The bottom line is I want to print address labels from the spreadsheet so an alternative would be producing address labels from that type of cell.

Thanks.
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Paul Konstanski
Asked:
Paul Konstanski
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4 Solutions
 
als315Commented:
You can use VBA split function, if you can use macros or formula from this sample
BkSplit.xls
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Paul KonstanskiProject SpecialistAuthor Commented:
That is 90% of what I need.  
It works great when there are two address lines.

But when I have only one address line it fails. So can the macro be set up to allow for a BLANK Address2 field?

I also forgot that the country is at the end in a two digit code. So the CORRECT input field will be like this

Address1spacespacespacespaceCityspacespaceStatespacespaceZipspacespaceAA

And needs to be split into columns: Address1, Address2, City, State, Zip, Country

This is just what I was looking for, but I'm not super familiar with Excel formulas. I've written thousands of lines of PHP code and I could do it in a flash with PHP, but my brain doesn't dive into Excel much.  Thanks
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Glenn RayExcel VBA DeveloperCommented:
Have you tried the Text-To-Columns feature (Excel menu: Data, Text-To-Columns)?  

After your data is inserted into column A, select TTC, then choose "delimited" and click the "Next" button. On the next screen, choose "Other" for delimiter and enter two spaces, then click the "Finish" button.  This should split your data.

Regards,
Glenn
Sent from my Windows Phone
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QlemoDeveloperCommented:
See revised and simplified XLS if you want to do it via formula.
BkSplit.xls
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Paul KonstanskiProject SpecialistAuthor Commented:
The formula provided by Olemo works fine when there is only ONE Address line, but it doesn't work when there are two.

So this address works:
1 Address1 St
City, State Zip

But this doesn't:
1 Address 1
Apt #2
City, State Zip

Then for Glenn Ray's offering, it "almost" works but can be made to work with one extra step and one specification.  The problem is that the "other" delimiter only allows for a single character to be entered, so the "two-space" option doesn't work.  The other problem is it converts zip codes with a leading zero to numeric and drops the zero.

Work Around for Single Character Entry.
The simple work around is to do a Search and Replace first and search for all double spaces and replace with some unused character (semi-colon or pip or left bracket...etc).  Then use that character as your delimiter.  

Be Sure To Specify Zip Code as "Text"
Then when you get to the screen that allows you to specify column types, switch the column for zip code from "general" to "text".

That's it.  Works perfect. Just what I needed.  Thanks.
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QlemoDeveloperCommented:
Don't agree to the statement. The example workbook shows two different address sets, with one and with two address lines. Both work. Address lines are always in columns B and C, City is always in column D, aso.

If you found the Text-To-Columns suggestion to work for you (with modifications), that one should get the lion's share of points.
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Glenn RayExcel VBA DeveloperCommented:
Yup, sorry I didn't know you couldn't specify more than one delimiter for "Other" (makes sense, actually).  But I was posting via mobile and couldn't test.  Your idea of replacing all double spaces with another delimiter (ex,, pipe "|") was a good one.  And yes,  you'd want to selectively change the column data type to "Text" as-needed (ex., zip codes).

Regards,
-Glenn
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Paul KonstanskiProject SpecialistAuthor Commented:
Pointing me to an unknown feature in Excel is just what I needed.  This is perfect. Thanks.
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