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How do I export an MS Access Report to a pdf format via VBA to a slected path

Posted on 2014-09-15
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Last Modified: 2014-09-28
I have a few reports I want to export to pdf, but only after being prompted to select the path.  How would I in the below example be prompted each time I export a report to select the path/file for MyPath & Myfilename

DoCmd.OutputTo acOutputReport, "VolunteerRoster", acFormatPDF, Mypath & Myfilename, False, , , acExportQualityPrint...

Would I need to use the DIR command or some form of the Windows scripting file ?
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Question by:upobDaPlaya
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4 Comments
 
LVL 47

Accepted Solution

by:
Dale Fye (Access MVP) earned 500 total points
ID: 40324988
I use a function to retrieve the path name:
Public Function GetPath(Optional Message As Variant = Null, Optional ByRef Cancel As Boolean = False) As String

    'Uses the FileDialog object of the Application to select a folder
    With Application.FileDialog(4) 'msoFileDialogFolderPicker
        .AllowMultiSelect = False
        .Title = Nz(Message, "Select a folder")
        .Show

        If .SelectedItems.Count > 0 Then
            GetPath = .SelectedItems(1)
            Cancel = False
        Else
            Cancel = True
        End If

    End With

End Function

Open in new window

Then you can do something like the following in your code:
Dim Cancel as boolean
Dim strMsg as string

strMsg = "Select the folder where you want the file to be saved
myPath = GetPath(strMsg, Cancel)
if Cancel = false then 
    DoCmd.OutputTo acOutputReport, "VolunteerRoster", acFormatPDF, Mypath & Myfilename, False, , , acExportQualityPrint...
End IF

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Author Closing Comment

by:upobDaPlaya
ID: 40335915
Thanks this works ....
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Author Comment

by:upobDaPlaya
ID: 40348089
Actually I do have 1 issue..where/how do I reference myfilename
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LVL 47

Expert Comment

by:Dale Fye (Access MVP)
ID: 40348451
Not sure what you mean?  In the doCmd.OutputTo line, you need to concatenate the path and file name.  That could be something like:

MyPath & "YourFileName.pdf"

Or you could create a string (MyFileName) and assign that a value and use the syntax that I used in the code above.
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