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Moving Outlook PSTs from one computer to another

Posted on 2014-09-16
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Outlook ProfilesOutlook PSTsHi,
 
 I have a stand-alone computer with Outlook 2003 (No Exchange Server) and there are 4 POP accounts/profiles created for each person in the family. As you can tell in the screenshot, each user selects their account profile to check their emails in the same Outlook program.
 
 I just bought them a new computer with Outlook 2007.
 What I was planning to do is, on the olde PC,  open Outlook 2003 in each user profile and export into PST file with user name like "Hank.pst", "Sue.past". Move these PSTs into the new PC. Run Outlook 2007 on the new computer, create POP account one at a time. Each time I create new account/profile, then I import PST into that account along with NK2.

Having said that, is there a simpler way to handle this?
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Question by:sglee
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4 Comments
 
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Expert Comment

by:Lee W, MVP
ID: 40325833
Yes, simpler way - just copy the PSTs.  You might need to rename them, but the PST is where everything (other than the nicknames - nk2 for that) is stored).

Note: if your pop3 config is to leave mail on server for ANY period of time (so that, for example, a cell phone could also download the mail) then I recommend either disabling that for now (it should remove all mail from the server) OR setting up the new install of Outlook/profiles using a temporary PST file and then replace it (simply copy/rename with) the old files.  This is because Outlook will identify ALL mail on the server that its particular installation has never seen before as new, regardless of what's in the PST file, resulting in duplicates.  If you configure with a temp PST of sorts, then the existing, previously downloaded mail will go there and you can selectively copy out the messages you already downloaded to the old file.
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Author Comment

by:sglee
ID: 40325926
@Lee,
 I am not clear ... can you give me steps?
Currently Outlook 2003 has 4 profiles and 4 PSTs. All emails are downloaded to Outlook and nothing is left on the mail server on the web.
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Accepted Solution

by:
Lee W, MVP earned 2000 total points
ID: 40326056
1. Copy the PST files you CURRENTLY have (note which one belongs to which profile)
2. Setup the new profiles on a new computer (allow it to create a PST file) - DO NOT download any new messages
3. Go to the PST file location for each profile AFTER it's been setup on the new computer, rename the PST files that have been newly created and copy the one you had backed up into their place.

ALTERNATELY:

1. Copy the PST files you CURRENTLY have  (note which one belongs to which profile)
2. Setup the new profiles on a new computer (allow it to create a PST file)
3. Open the old PST file for each profile as an ADDITIONAL PST file (like you would an Archive PST file).
4. Change the location that Outlook delivers mail.

More information and a more descriptive set of instructions may be found here:
http://www.msoutlook.info/question/700

(TEST FIRST - ALWAYS TEST FIRST).
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Author Comment

by:sglee
ID: 40326076
------   1. Copy the PST files you CURRENTLY have (note which one belongs to which profile)
2. Setup the new profiles on a new computer (allow it to create a PST file) - DO NOT download any new messages
3. Go to the PST file location for each profile AFTER it's been setup on the new computer, rename the PST files that have been newly created and copy the one you had backed up into their place.
-----

I got you now. In that way there is no need export on old PC and import on new PC.
That will save some time.

Thanks.
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