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Google APPS vs Microsoft 365 Integrated Solution

Posted on 2014-09-21
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Last Modified: 2014-11-12
I have a client that is a small business of 10 which has a unique requirement.  

They have a legacy shared NAS file structure of approximately 1TB.  This legacy 1TB needs to be moved to the cloud.
There are over 15000 files comprised of .pdf, Word, Publisher and Access documents and a lot of .jpeg photos.  

They use Adobe cloud services for Acrobat Professional, and Photoshop with multiple licenses.

Microsoft Office 365 provides the cloud based Office platform including Word, Excel, Publisher and a limited use of MS Access Database.

Outlook is the email front end to a branded .com email (joe@samplecompany.com).

The firm will generate about 1TB year of the same mix of office files, .jpegs and .pdf's  for the foreseeable future.

We need to get them into the cloud so that there is a unified email/office automation platform that is accessible from, home, office, continuity site, mobile devices etc.  

The current solution in use is the MS 365 with a sharepoint team site.  This is NOT working well, is too complex to set up, maintain and use.

The client needs full searchable access to the legacy and new files.  

They are not IT savvy and really need desktop shortcuts mapped to a folder structure that all can share, add to, edit etc.  Drag and drop is a major requirement both into and out from the archives.  

Their work is very photo and soon MPEG heavy so that the file sizes are minimum 5MB and may be 100MB+.  

They are Windows 7 based in the office and iPAD based in the field.  iPHONE's  and Samsung Galaxy are the PDA's.  
Some in the firm prefer Microsoft Office, others prefer Google Apps.

IDEAL SOLUTION ATTRIBUTES:

Cloud based
Easily migrate 1TB legacy from NAS and form current MS Sharepoint site
Support 1TB/year addtional data
Drag-and-prop from desktop to cloud and back, and between any folder as needed and to/from email
Full search in all files/folders as needed
MS WIN7/9 GUI
Cloud based MS Office Word, Excel, Publisher, Access
Integration of Adobe Cloud Services
Traditional windows folder/file structure with ability to set R/W privileges by folder and file

I need your expert opinion on which approach would satisfy current and projected future needs and requirements.  Thanks
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Question by:gregorymstone
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4 Comments
 
LVL 15

Expert Comment

by:Allen Falcon
ID: 40336224
Given that they are already in the cloud with Office 365, would OneDrive meet your needs?

Your title asks about Google Apps, which would be a significant migration.  There are options with Google Apps to launch local apps, like Office, but have the data remain in Drive.

Google Drive sync could be part of the solution, depending on how much data is synced by each user.
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Author Comment

by:gregorymstone
ID: 40346804
We currently have the 365 sharepoint/team site which I believe uses OneDrive.  It is very complex to use and administer and is impossible to move large btches of folders into and out of.
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Author Comment

by:gregorymstone
ID: 40346806
Simplicity is the key, we really need a solution that mimics a WIN 7 folder with access privileges on a subfolder and file basis as needed,  that we can drag and drop anything into and out from be ti a single file or a folder with 20 GB of images and files.
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LVL 15

Accepted Solution

by:
Allen Falcon earned 2000 total points
ID: 40346837
The Google Sync client provides what you are looking for, as does the ability to drag/drop into the Drive interface on Chrome.
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