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Outlook 2007

Posted on 2014-09-24
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Last Modified: 2014-09-27
My OS is win 7 prof 64 bit and I use office 2007.  I have had Outlook 2007 for very many years and have accumulated very many emails, most of them I have deleted, but some kept them filed in separate folders, in case I need to refer to it one day.  over time this too has grown, and I am getting concerned that one day outlook 2007 would just simply crash due to its sheet weight or will take ages to load up.
I would like to enquire if there are any third part programs that could store all these emails, in their distinct folders, and still be able to view the emails as though being viewed from Oulook 2007.  Or if there any other strategies where I could achieve this.
I have Word 2007 and also Access 2007 which use regularly too.
Thank u for your suggestions.
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Question by:jegajothy
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John Hurst earned 2000 total points
ID: 40341504
Outlook 2007 can handle a fair volume of emails - around 20Gb if memory serves.

What I do, what I have done for years, and what I keep doing is archiving my email.

Go to Outlook, Options, Advanced, Auto Archive Settings and set up Auto Archive. Select the interval and have it prompt. Do NOT delete old items (never). Pick the "older than" interval. Then pick the location. Its choice is probably fine.

You probably want to look at each Outlook Folder and select Properties. Make sure Auto Archiving is enabled. It might not be on.

Auto Archiving keeps your main file trim and it can easily be opened and searched within Outlook.

I think this is made for your situation.
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by:jegajothy
ID: 40347548
in response to John Hurst, thank for the solution.  Never thought of that one.  Thank u.
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Author Closing Comment

by:jegajothy
ID: 40347550
thank u for the correct solution.
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LVL 98

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by:John Hurst
ID: 40347571
You are most welcome and I was happy to help.
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