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outlook assign function keys text value

Posted on 2014-09-25
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Last Modified: 2015-12-12
want to be able to have a function key when pressed in message compose box, cause text "abcdef...." to be placed in the email message being composed
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Question by:smcsmc1
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Joe Winograd, EE MVE earned 500 total points
ID: 40344718
There are many ways to do this. Here's the way I do it.

I use an excellent (and free!) programming/scripting/keyboard macro product called AutoHotkey. Here's an EE article that shows where/how to download and install it:
http://www.experts-exchange.com/Web_Development/Document_Imaging/A_13315-How-to-Combine-Merge-PDF-Files-in-Many-Subfolders.html

The article is about a different topic — you may safely ignore most of it — use it just for the section near the beginning on downloading and installing AutoHotkey.

After installing it, AutoHotkey will own the file type AHK. Use any text editor (Notepad is fine) to create a plain text file called <hotkeys-startup.ahk> with the lines below in it (of course, you may give it whatever file name you want, but the file type should be AHK, not TXT):

F12::
Send abcdef
Return

Of course, the F12 may be any function key you want and the abcdef may be any text you want. If you'd like to send a Tab key or Enter key, it looks like this:

Send abcdef{Tab}

Send abcdef{Enter}

or they may be strung together

Send abcdef{Tab}ghijk{Enter}

If you'd like to send other keys, the entire list is here:
http://ahkscript.org/docs/KeyList.htm

After creating the file, put a shortcut to it in your Startup group, so it runs at Windows start-up and will always be available to you. Regards, Joe

Update on 26-Jun-2015: I wrote an article about AutoHotkey that you may find helpful in getting this solution up-and-running:
AutoHotkey - Getting Started
Regards, Joe
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by:smcsmc1
ID: 41350687
I've requested that this question be deleted for the following reason:

antiquated
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LVL 53

Expert Comment

by:Joe Winograd, EE MVE
ID: 41350688
I don't understand "antiquated" as a reason for deleting a question. The member asked a question and I gave a lengthy, comprehensive answer to it — an answer that I know for a fact works, because I use it myself frequently. I believe that my post is a correct answer to the question and deserves to be the Accepted Solution. Regards, Joe
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