Add contact lists to GAL in office 365

Could you let me know if there is a way of grouping the email addresses into folders in Exchange Online (office 365)?

As a number of different domains are all on the same tenancy there are issues presenting with people sending emails to incorrect staff (similar names, different companies/domains)

Could we create folders and then dictate which email addresses go under each section?

So when a user wants to search for a user in, they can click a folder and now be presented with the 3000 staff we have throughout the company ?
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Vasil Michev (MVP)Commented:
You can create separate address lists that include only specific people. If needed, you can also make sure that those entries can only be seen by specific people (so-called Address book segregation). Read more here:

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Eric WoodfordSoftware Systems Specialist 3Commented:
Expand on Vasil's comment. Address Book views are the way to go. I'd suggest when you create the contacts, populating one of the fields to make them unique. All contacts with, have the OFFICE field with ABC populated. Then you can create your AB view to match that.

Note with our O365 implementation, we only could make 10 custom AB views.
paologiorgioAuthor Commented:
The article looks for the user to Navigate to Organization > Address lists, and then click Add Add Icon , however i do not see this option in Office 365. When I click organisation I don't see address lists ?
Determine the Perfect Price for Your IT Services

Do you wonder if your IT business is truly profitable or if you should raise your prices? Learn how to calculate your overhead burden with our free interactive tool and use it to determine the right price for your IT services. Download your free eBook now!

Vasil Michev (MVP)Commented:
For Exchange Online this feature is controlled via PowerShell only. So you must use the second method.

Another important difference is that once you create the list, you need to 'touch' objects for them to actually appear on the list. This is done by changing some of their attributes (say customattribute10).
paologiorgioAuthor Commented:
FYI, the syntax is wrong in that script. After a review of another forum the syntax for creating a custom AL is as follows.

new-addresslist -Name "College Staff" -RecipientFilter "((recipienttype -eq 'usermailbox') -and (CustomAttribute1 -eq ''))"

Open in new window

My issue now however is that i need to put anyone with a speicifc domain into a particular address list but after numerous attempts I can't get it to work. I have tried UPNSUFFIX but it did not recognize. I also tried -like command for Userprincipalname but still no joy !!!!!

Any ideas?
Vasil Michev (MVP)Commented:
No joy in what? :) Dont forget that you need to 'touch' the objects in order for them to appear in the newly created AL. This is usually done by changing one of their attributes.

Here's what a domain based AL looks on my tenant:
Name                      DisplayName               RecipientFilter
----                      -----------               ---------------
Domain                    Domain                    ((Alias -ne $null) -and (UserPrincipalName -like '*'))

You can of course use other attributes, as needed.
paologiorgioAuthor Commented:
Thanks Vasil. By no joy, i mean no joy in trying to get a user to appear in the AL even after changing an attribute to "touch" it in to effect.

I will try ((Alias -ne $null) -and (UserPrincipalName -like '*')) as i had not used the wildcard bit (i.e. *@)

As a side note:
While testing this i have created three AL's i now wish to either edit or remove.  
Is the command    --       delete-addresslist -Name "College Staff" ?
Vasil Michev (MVP)Commented:
It's Remove-AddressList. Drill down the documentation here:

Btw what I pasted is just an example, you should be able to use other attributes as well. Even the TechNet article examples uses CustomAttribute15, so the issue you have is most likely with the logic of the statement. Run a Get-Recipient against your filter to make sure it indeed matches *some* recipients.

Get-Recipient -Filter { ((recipienttype -eq 'usermailbox') -and (CustomAttribute1 -eq ''))}
paologiorgioAuthor Commented:

Finally i have got it operational. You have been a great help !!!!!

Having problem removing test address lists using following:
Remove-GlobalAddressList -Identity "College Staff"
Any ideas ?

Error is below...

The operation couldn't be performed because object 'College Staff' couldn't be found on
    + CategoryInfo          : NotSpecified: (:) [Remove-GlobalAddressList], ManagementObjectNotFoundException
    + FullyQualifiedErrorId : [Server=AMSPR07MB193,RequestId=6e12f426-db88-4211-a20e-b18167163133,TimeStamp=12/10/2014 14:57:35] [Fa
   ilureCategory=Cmdlet-ManagementObjectNotFoundException] B19357D6,Microsoft.Exchange.Management.SystemConfigurationTasks.RemoveGl  
    + PSComputerName        :
Vasil Michev (MVP)Commented:
GlobalAddressList is different from AddressList :)

Try Remove-AddressList?
paologiorgioAuthor Commented:
Duh !!!!! Thanks.... All good this side. Thanks for your time and patience !
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Office 365

From novice to tech pro — start learning today.