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Create group from formula field in a command

Posted on 2014-09-26
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Last Modified: 2014-09-26
I am using a command in Crystal Reports XI, and I am having an issue creating a group based off of a formula field.  When I go to create the group, it will not let me select any of the formula fields, just the command fields.
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Question by:TomBalla
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Expert Comment

by:mlmcc
ID: 40346264
I suspect you have WhilePrintingRecords or Shared variables in the formulas.

Crystal uses a multiple pass method to render the reports and the groups are done in one of the early passes through the report while formulas as noted above are done in the final pass through the report.   Thus the values from those formulas are not available for grouping.

What are you trying to accomplish with the groups and the formulas?
Does the report have subreports?

mlmcc
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Author Comment

by:TomBalla
ID: 40346348
Well, normally I don't use commands so I don't know how they differ from what I normally do.  

On a report I have written I use a formula called Supervisor that lists the supervisor name and the route numbers attached to that supervisor and I group by that formula with no problem.  No subreports used.
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Expert Comment

by:mlmcc
ID: 40346475
There is no real difference in grouping when you use a command or tables.

Can you show the formula you are trying to use?

mlmcc
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Author Comment

by:TomBalla
ID: 40346496
Do I need to change the SorDetail.MWarehouse to just MWarehouse since I am using a command?

IF{SorDetail.MWarehouse} = "04" OR
{SorDetail.MWarehouse} = "12" OR
{SorDetail.MWarehouse} = "24" OR  {SorDetail.MWarehouse} = "25" OR
{SorDetail.MWarehouse} = "90" THEN
"John"
ELSE

IF  {SorDetail.MWarehouse} = "05"
OR {SorDetail.MWarehouse} = "06" OR {SorDetail.MWarehouse} = "08" OR {SorDetail.MWarehouse} = "02" OR
{SorDetail.MWarehouse} = "21" THEN
"Kirby"
else

IF {SorDetail.MWarehouse} = "39" OR {SorDetail.MWarehouse} = "40"
OR {SorDetail.MWarehouse} = "42"  THEN
"Bob"
ELSE

IF {SorDetail.MWarehouse} = "41"  THEN
"Walma"
ELSE " "
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Expert Comment

by:mlmcc
ID: 40346536
I don't think so.  Check the Field Explorer for the Database Fields, What is the top level name?  If it is SorDetail then it should be ok.

Have you done a VERIFY DATABASE?

mlmcc
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Author Comment

by:TomBalla
ID: 40346580
The top level name is command.  I did the verify database and it said database is up to date.
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Accepted Solution

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mlmcc earned 500 total points
ID: 40346690
You will need to edit the formula and replace the fields from the field list

mlmcc
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Author Comment

by:TomBalla
ID: 40346734
That did it.  Thanks.
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