How can I prevent users from stealing files from our company by copying to pendrive, email, etc..?

Posted on 2014-09-29
Last Modified: 2014-10-13
We have a Lan of about 80 Windows XP Pro  and Windows 7 Pro clients which connect to 4 Windows servers; two Windows 2003 R2 Standard and two Windows 2008 R2 Standard. I don't have a domain, we have a Workgroup configuration.

We have files and folders we share with the clients, mostly pdf's, Word, and Excel documents. Our files contain Internal Procedures that our users refer to every day, but we don't want them to be leaked outside of our organization.

How can I prevent users from stealing these files from our company by copying to pendrive, email, etc..?

Thank You!
Question by:pcelements
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions

Accepted Solution

valmatic earned 250 total points
ID: 40349859
gfi endpoint security is a nice tool to stop leaks. Check it out.
LVL 33

Assisted Solution

by:Dave Howe
Dave Howe earned 250 total points
ID: 40350089
have a couple of customers running this:

lets you either refuse to allow users to mount removable media, or force encrypt removable media (so it works fine in the machine, but is unreadable on any machine not part of your corporate managed machine set)
LVL 54

Expert Comment

ID: 40350147
This question is seen here every now and then.
The discussion mostly shows some technical measures, but in the end, it comes down to "you can't".

As soon as you allow them to carry a mobile phone, they can make photos of their screen, they can scroll through documents and film it. They really don't need usb or mail to get the data out. Of course, as soon as printing is allowed (and not closely monitored), they can take away hard copies as well.

So feel free to restrict what you can using usb-/removable media restrictions, content inspection for internet data traffic and so on, but be assured, that all they can read can get out, so best would be to restrict who can see what as closely as possible.
LVL 33

Expert Comment

by:Dave Howe
ID: 40350265
@McKnife: that is true in general of course, but in this case, the OP specifically asks about preventing copying the files to media or email :)

Author Closing Comment

ID: 40378620
Thanks! I will try both and see which one works for me.

Featured Post

Free Tool: SSL Checker

Scans your site and returns information about your SSL implementation and certificate. Helpful for debugging and validating your SSL configuration.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Encryption for Business Encryption ( ensures the safety of our data when sending emails. In most cases, to read an encrypted email you must enter a secret key that will enable you to decrypt the email. T…
Businesses who process credit card payments have to adhere to PCI Compliance standards. Here’s why that’s important.
The Email Laundry PDF encryption service allows companies to send confidential encrypted  emails to anybody. The PDF document can also contain attachments that are embedded in the encrypted PDF. The password is randomly generated by The Email Laundr…
With Secure Portal Encryption, the recipient is sent a link to their email address directing them to the email laundry delivery page. From there, the recipient will be required to enter a user name and password to enter the page. Once the recipient …

749 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question