Send a formatted email every 60 minutes with Exchange 2010 SP3 and Outlook 2010
Posted on 2014-09-29
We have been asked by management to send out an email to allusers group every hour with a formatted email with logo advising them to get up and stretch for 30 seconds and drink water etc... It is purely to get the staff active and motivated, hopefully preventing them from sitting for long periods of time in an unhealthy position. It is for health reasons only.
We have an exchange Server 2010 SP3 running on SBS 2011
We have a Windows 2008 R2 Terminal Server as a member to the SBS domain
Both Servers sit in a Data Centre (Co-Located)
Nothing is Virtualised.
All Users are connected remotely to a Windows 2008 R2 Terminal Server all day 7am - 5pm Mon - Fri.
On the Terminal Server we use Outlook 2010 (Office Professional Plus 2010)
Is there a way to simply send an email to the allusers group in the domain every hour that can be nicely formatted to uphold the professionalism of the company. This email would have two paragraphs and a logo embedded in it from the human performance expert. Just like an email template.
The email would be a static email and very rarely change, it's just a reminder to get up and stretch to get everything moving again.
We tried using task scheduler with an email, however we could not format the email in a nice manner. It worked well, just the formatting let us down. All the text appeared on one line and wrapped when needed. The formatting was lost.
If there is a way to format the task scheduler message that would keep it simple and easily manageable we would be happy with that.
If another solution is required it would be good to not have to rely on Outlook running on an account to trigger it. It needs to be an automatic trigger and only work during business hours (7am - 5pm, Mon - Fri). This is why task scheduler would have been perfect.
Our VB coding is limited on this.