How to make an Excel VBA vlookup when the tables are on another workbook?

Posted on 2014-10-02
Last Modified: 2014-10-04
How would I go about making a macro that uses vlookup formulas when the tables are on another workbook?
If you look at the BHNRES-Unrecovered-Equipment-TEST VBA file on the 2nd tab it shows the results that I am looking for.
The macro I made is asking to open up the workbook where the tables are on...I do not want it to do this. Is there another to do this?

Question by:Jimi Sherman
LVL 27

Accepted Solution

Glenn Ray earned 500 total points
ID: 40358667
It's easier to set up cross-workbook references when both files are open.  Once you create the VLOOKUP formulas correctly, Excel will retain the filepath of the referenced (and possibly closed) workbook in the formula.  Of course, if the source file is moved or deleted, this won't work.

So, the raw formulas in the "Example VBA Results" sheets should be (copied down):
C2: =VLOOKUP(A2,[BrightHouse_Item_Code_Reference.xlsx]Codes'!$A:$B,2,FALSE)
E2: =VLOOKUP(G2,[BrightHouse_Item_Code_Reference.xlsx]Codes'!$D:$E,2,FALSE)

If you wanted to create the formula without the source file ("BrightHouse_Item....") open, you would need to include the full drive:\filepath in front of the first square bracket, like so:
Also note the single apostrophe around the path, filename, and sheet name (needed because of spaces, but good practice).

If you are trying to insert this in VBA, it's no different than inserting a regular formula, and since you have no quotation marks, that won't be an issue.  For example:
Range("C2").Formula = "=VLOOKUP(A2,[BrightHouse_Item_Code_Reference.xlsx]Codes'!$A:$B,2,FALSE)"

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or with the full path,
Range("C2").Formula = "=VLOOKUP(A2,'C:\C:\BrightHouseDirectory\Subdirectory\Subdir2\[BrightHouse_Item_Code_Reference.xlsx]Codes'!$D:$E,2,FALSE)

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Hope that helps,

Author Closing Comment

by:Jimi Sherman
ID: 40361775

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