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Microsoft Word 2010 and 2013 export/import customised Ribbon only

Posted on 2014-10-08
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Last Modified: 2014-10-12
Hi Geniuses

Word 2010 and 2013 - I need to export the Ribbon ONLY and import it ONLY to other uses.  You can do this including the Quick Access Bar as well, but I need to do the Ribbon only as each user has their own customised QAB they want to retain but we want everyone to have the same customised Ribbon (as it has special Macros added to a special Tab on the Ribbon).

Any ideas???

Thanks, Gail
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Question by:GAILBAKER
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Expert Comment

by:VB ITS
ID: 40369819
I don't think there's a way natively to export just the Ribbon. What you can do is export it using the regular method (File > Options > Customize Ribbon on left pane > Import/Export button on bottom right corner > Export all customizations) then modify the .exportedUI file and clear out everything QAT related.

If you modify just the ribbon and leave the Quick Access Toolbar alone from a fresh installation, the exported file won't have anything QAT related in there. This way the .exportedUI file will only contain the changes you make to the ribbon, and just the ribbon alone. You can open the .exportedUI file using Notepad to verify this.

Alternatively if there does happen to be some QAT customizations in your existing .exportedUI file that you need to deply, you can just clear the entire section from the file, i.e. everything from <mso:qat> to </mso:qat>
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Author Comment

by:GAILBAKER
ID: 40371868
Thanks for this - I am going to try this and will let you know tonight.  Am grateful for this clever "workaround"

Gail
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VB ITS earned 2000 total points
ID: 40372279
Hi Gail, I just re-read your original question. If users want to retain their already customized QAT then you may actually have to merge the QAT area of their .exportedUI file to the file that you are going to deploy with the customized ribbon. Let me know how you go either way.
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Author Comment

by:GAILBAKER
ID: 40375359
Thanks for that.  What I did was to create the customised Ribbon on the "Master" computer and exported it to a Master.exportedUI file (which contained their Ribbon and QAT codes)
Then, on each individual computer exported their settings to a .exportedUI file, opened it and deleted all but the QAT>QAT codes - copied the remaining QAT section to the Clipboard.
Then opened the Master file and replaced the QAT section with the Clipboard and saved the file as <theirname>.exportedUI.
Then imported that file into their Word program.

Worked a treat.

Many thank - you pointed me in the right way.

Best regards, Gail
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Author Closing Comment

by:GAILBAKER
ID: 40375360
Many thanks
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LVL 24

Expert Comment

by:VB ITS
ID: 40375582
Glad to be of assistance.
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