Solved

Upload records to Outlook calendar

Posted on 2014-10-09
5
181 Views
Last Modified: 2014-10-10
Hello,

I have a file with hundreds of records.
The file is a list of tasks
with Description, DueDate
10 day reminder notice

I am interested in knowing the vba code to upload this data to Outlook

thank you
0
Comment
Question by:pdvsa
  • 2
  • 2
5 Comments
 

Author Comment

by:pdvsa
ID: 40371686
I would like the entire list to be uploaded and not record by record.
0
 
LVL 25

Expert Comment

by:ProfessorJimJam
ID: 40372619
he following code from mrexcel forum which is going to be placed in as standard module in MS Excel VBE, will delete ALL the task items in MS Outlook and will insert new task items on the active sheet of the MS Excel workbook.
 
The worksheet which holds the new task items must have the structure as outlined below;
 
- The labels:
 
Cell A1 = "Subject"
 
Cell B1 = "Due Date"
 
Cell C1 ="Reminding Time"
 
So, the cells below the label cells should be filled according to these labels.
 
- Coding:
 
First of all, in Excel VBE you should add the reference Microsoft Outlook X.0 Library.
 
Then, copy the code below and paste it to a module in MS Excel VBE then, run the procedure named "Test"

Sub Test()
    Dim MyOutlook As Outlook.Application
    Dim objTask As TaskItem
    Dim NS As NameSpace
    Dim NoA As Long, i As Long
    NoA = Cells(65536, 1).End(xlUp).Row
    
    Set MyOutlook = New Outlook.Application
    Set NS = MyOutlook.GetNamespace("MAPI")
    Set MyFolder = NS.Folders("Personal Folders").Folders("Tasks")
    
    Set myItems = MyFolder.Items
    
    'Delete all the items in the "Tasks" folder
    For i = MyFolder.Items.Count To 1 Step -1
        MyFolder.Items(i).Delete
    Next
    
    'Add new items to the "Tasks" folder
    For i = 2 To NoA
        Set objTask = myItems.Add(olTaskItem)
            With objTask
                .Subject = Cells(i, 1)
                .DueDate = Cells(i, 2)
                .ReminderSet = True
                .ReminderTime = Cells(i, 3)
                .Save
            End With
        Set objContact = Nothing
    Next
    
    Set NS = Nothing
    Set MyFolder = Nothing
    Set myItems = Nothing
    Set MyOutlook = Nothing
End Sub

Open in new window

0
 
LVL 31

Accepted Solution

by:
Rob Henson earned 500 total points
ID: 40372634
Outlook has an import option where you can import a csv file with details for calendar items. The import routine has options for overwriting/creating duplicates etc.

Probably best to use the Export option first to get the column headers etc and then create the csv file with relevant columns.

Thanks
Rob H
0
 
LVL 25

Expert Comment

by:ProfessorJimJam
ID: 40372706
i agree with Rob. but since the author mentioned being interested to do it the VBA way, i have referred to the VBA.

besides, worth mentioning that David Lee  is the most knowledgeable person in outlook VBA i even known. his profile in this forum http://www.experts-exchange.com/members/BlueDevilFan.html  

one of the question answered by him that might interest you  http://www.experts-exchange.com/Programming/Languages/Visual_Basic/Q_23710934.html


also a good place to look for vba related to outlook  http://www.snb-vba.eu/VBA_Outlook_external_en.html#L91
0
 

Author Closing Comment

by:pdvsa
ID: 40372897
Thank you.  I did read, after posting the question, that Outlook does have an import feature.
0

Featured Post

What Security Threats Are You Missing?

Enhance your security with threat intelligence from the web. Get trending threat insights on hackers, exploits, and suspicious IP addresses delivered to your inbox with our free Cyber Daily.

Join & Write a Comment

The biggest nightmare for any Exchange Server Administrator is to keep the server running without any issue. But the problems often come and they need to be resolved efficiently and timely. Here are important troubleshooting points: Define the Pr…
If you are anything like me, you install many apps on your phone and have your life on it, sometimes literally.  When I bought my current phone, a Samsung Galaxy S5 from Verizon, they were only selling the versions with 16 GB internal.  I didn't rea…
The viewer will learn how to use a discrete random variable to simulate the return on an investment over a period of years, create a Monte Carlo simulation using the discrete random variable, and create a graph to represent the possible returns over…
The viewer will learn how to create two correlated normally distributed random variables in Excel, use a normal distribution to simulate the return on different levels of investment in each of the two funds over a period of ten years, and, create a …

705 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

22 Experts available now in Live!

Get 1:1 Help Now