Solved

Saving Email Folders out of outlook

Posted on 2014-10-13
4
242 Views
Last Modified: 2014-10-13
Hello, is there a tool that helps users save there folders offline?  Almost all users I know save important messages in email folders in outlook.  Most of my clients use hosted email services.  User become very reliant on using outlook folders to save emails that are important.  If they accidently remove a folder often the hosted services can only restore up to several weeks unless you pay for additional services.

Is there a easy to use tool to reliable copy email folders onto a local drive so if the email service has a problem OR the users removes items that it would backup this data.

If there is a feature in outlook that provides this process without the user thinking about it, that would work too.

It would be best if this worked for exchange, imap, pop3 and would also collect contacts, tasks and calendars in addition to emails.
0
Comment
Question by:tucktech
  • 2
4 Comments
 
LVL 93

Accepted Solution

by:
John Hurst earned 500 total points
ID: 40377672
I archive my email. Archive comes with Outlook and works very well. You can set it to run frequently and then mail can be stored in local archives. I like this a lot and have been using it for years.
0
 
LVL 6

Expert Comment

by:jonyelton
ID: 40377697
Why not just set the outlook to use be able to use offline using ost file?

http://office.microsoft.com/en-us/outlook-help/create-an-offline-folder-file-ost-HP005242261.aspx
0
 

Author Closing Comment

by:tucktech
ID: 40378525
This works, using basic archiving within the tool. Thanks.
0
 
LVL 93

Expert Comment

by:John Hurst
ID: 40378548
@tucktech  - You are very welcome and I was happy to help.
0

Featured Post

Announcing the Most Valuable Experts of 2016

MVEs are more concerned with the satisfaction of those they help than with the considerable points they can earn. They are the types of people you feel privileged to call colleagues. Join us in honoring this amazing group of Experts.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

PHP contact form that lets the user to contact the company through email contact form. A button is fixed at the bottom of site, on clicking a new window will open where a user can send the email.
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…

839 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question