Security trim list

Posted on 2014-10-18
Last Modified: 2014-11-01

I have a requirement where one particular manager should be able to view all the items of the list and be able to edit them. However, individual members should only be able to view and edit the items that are assigned to them.

How can I achieve this in a list view. Please note that, using a [Me] filter probably is not an option because, if the user is smart enough, he can create a list view that shows all items to him.

Please help..
Question by:Techsavy
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LVL 31

Expert Comment

by:Jamie McAllister MVP
ID: 40389929
You can set to restrict visibility in the list settings so people can only see their own items.

If it's acceptable to give the manager owner permissions on that list (not the whole site!) they'll be able to see all items and edit, but those with lesser permissions won't.

Author Comment

ID: 40405109
Thanks Jamie..i will give this a try and let you know if this meets my requirement.

Author Comment

ID: 40405187
Hi Jamie,

I do not see this option in the list that I created using "Issue List Template". Can you please  list the steps?
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LVL 31

Expert Comment

by:Jamie McAllister MVP
ID: 40405206
Go to List Settings -> Advanced Settings -> Item Level Permissions

Item Level Permissions SharePoint List

Author Comment

ID: 40405226
Hi Jamie,

But this option is based on who creates the item. But the requirement is once an item is assigned by the manager, the items should follow the security trimming. i.e , the user should be able to edit and see the items that are assigned to him.
LVL 31

Accepted Solution

Jamie McAllister MVP earned 500 total points
ID: 40405241
I see your thinking now. You're right, the above doesn't work for that.

In fact I'd say the only thing that would work is that the Manager would have to set permissions on each task. Dropping down the action menu and selecting Manage Permissions. They'd have to set the permissions so that only the assignee could view it.

Cumbersome but that's the only secure way to do it. Otherwise you're back to [Me] filters and views...

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