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Room Mailbox

Posted on 2014-10-28
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Last Modified: 2014-11-03
Exchange 2010 SP3, Outlook 2010

I'm trying to figure out why all the room mailboxes calendar shows busy. See image:
image of calendarI would like to set this where all can see who booked the room but not the subject.

Also I have a different room mailbox calendar that I would like all the see subject and all. Never used room calendars to not sure about all the settings and feature set.
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Question by:timgreen7077
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Michael Machie earned 250 total points
ID: 40409349
You would need to set permissions on that Calendar for others to view info based on your needs. y default, 'Busy' will be shown for all objects within a Calendar if no specific permissions are set.

Within Outlook, while logged into the PC as a Domain admin, R-Click on the Calendar in question and select 'Properties'. This brings up the Calendar Properties GUI. Select the 'Permissions' tab and then set the permissions. Click 'Add' to search fora Domain User or Group to allow permissions and then set the permissions based on the options on the GUI. Add and set the permissions for each group you wish to see more info than seen.

If this does not work, then you may need to share that Calendar with your organization, and while sharing it you would set your view permissions.
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by:VB ITS
VB ITS earned 250 total points
ID: 40414745
I would like to set this where all can see who booked the room but not the subject.
I do not believe this is possible. They will either be able to see either:
Nothing
Free/Busy time
Free/Busy time with subject and location
Or the full details of the booking.

You can also modify the permissions to the Room Mailbox using the Exchange Management Shell.
Get existing permissions first:
Get-MailboxFolderPermission -Identity "Room Mailbox:\Calendar" | Select User,AccessRights | fl

If you're changing the permissions for everyone accessing this calendar:
Set-MailboxFolderPermission -Identity "Room Mailbox:\Calendar" -User Default -AccessRights <Permission Level>

To get a list of the available AccessRights, look at the AccessRights parameter values here: http://technet.microsoft.com/en-us/library/ff522363.aspx (you'll need to expand Parameters).
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