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grant access to calendar in outlook

Posted on 2014-10-30
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Last Modified: 2014-10-30
I have a scenario where in I have to give someone read only access to someone's calendar in the inbox. How can I get it done in Microsoft exchange 2003 software.
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Question by:itbUD
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Asif Bacchus earned 500 total points
ID: 40413565
It is probably easiest if you let the user do this him/herself using the following steps:

1.   Open the calendar in Outlook
2.   In the navigation pane, click "Share My Calendar..."
3.   Click the permissions tab
4.   To share with everyone, modify the Default level.  Otherwise, click Add... to select specific users.
5.   Under permissions, select Reviewer (which is read-only)
6.   Click OK.
7.   The other user(s) can now access the shared calendar

You can remove permissions for Default and Anonymous to prevent unintended sharing outside of specifically added users.

On the other user's computer:
1.   Go to File > Open > Other User's Folder...
2.   Click on Name, select the appropriate user name that is sharing their calendar as above
3.   Ensure the drop-down "Folder Type" reads "Calendar"
4.   Click OK.

HTH
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Author Comment

by:itbUD
ID: 40413583
Thanks. So the control has to be with the user who has to allow to share.  I was thinking if this can be done at the exchange software level.
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LVL 6

Expert Comment

by:Asif Bacchus
ID: 40413638
No problem.

I think I vaguely remember a way to do it at the server level, but it is much more complicated if I remember correctly.  Letting the user do it is easier and then the permission can be revoked without you having to get involved.  This is also part of the whole idea that email, calendars and 'personal data' is private and administrators should not have access to individual user accounts, as per many recent legal decisions.

If you'd really prefer to do it at the server level, I can try to dig out some old notes?
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Author Closing Comment

by:itbUD
ID: 40414351
Thanks
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LVL 6

Expert Comment

by:Asif Bacchus
ID: 40414355
Glad to help :-)
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