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grant access to calendar in outlook

I have a scenario where in I have to give someone read only access to someone's calendar in the inbox. How can I get it done in Microsoft exchange 2003 software.
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itbUD
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itbUD
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1 Solution
 
Asif BacchusCommented:
It is probably easiest if you let the user do this him/herself using the following steps:

1.   Open the calendar in Outlook
2.   In the navigation pane, click "Share My Calendar..."
3.   Click the permissions tab
4.   To share with everyone, modify the Default level.  Otherwise, click Add... to select specific users.
5.   Under permissions, select Reviewer (which is read-only)
6.   Click OK.
7.   The other user(s) can now access the shared calendar

You can remove permissions for Default and Anonymous to prevent unintended sharing outside of specifically added users.

On the other user's computer:
1.   Go to File > Open > Other User's Folder...
2.   Click on Name, select the appropriate user name that is sharing their calendar as above
3.   Ensure the drop-down "Folder Type" reads "Calendar"
4.   Click OK.

HTH
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itbUDAuthor Commented:
Thanks. So the control has to be with the user who has to allow to share.  I was thinking if this can be done at the exchange software level.
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Asif BacchusCommented:
No problem.

I think I vaguely remember a way to do it at the server level, but it is much more complicated if I remember correctly.  Letting the user do it is easier and then the permission can be revoked without you having to get involved.  This is also part of the whole idea that email, calendars and 'personal data' is private and administrators should not have access to individual user accounts, as per many recent legal decisions.

If you'd really prefer to do it at the server level, I can try to dig out some old notes?
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itbUDAuthor Commented:
Thanks
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Asif BacchusCommented:
Glad to help :-)
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