Automating addition of shortcut icons to excel worksheet cells

Posted on 2014-10-30
Last Modified: 2014-11-09
My excel worksheet contains a column of file addresses
I want to use AUTOMATION to add a graphic short cut to each row, so when I click a shortcut, it opens the file addressed on that row.

I did a manual trial, and recorded the macro below.  It causes a shortcut (MyFilename.png) to be positioned within cell B7, and to gain a hyperlink which opens file: 'Support.log".

My MAIN QUESTION: This worksheet will end up as a large catalogue of files. I need to search for files against names or tags, and import and export file details; further - this list of utilities is likely to increase..
Given that requirement, is my intention of using shortcut icons the right way to go about building a directory of links to files? OR: are there better solutions?
My subsidiary QUESTION, is about computing  .ScaleWidth and .ScaleHeight, please see below.

Thanks! Kelvin4

Sub Macro2()
    Selection.ShapeRange.ScaleWidth 0.4923809159, msoFalse, msoScaleFromTopLeft
    Selection.ShapeRange.ScaleHeight 0.4923809159, msoFalse, msoScaleFromTopLeft
    ActiveSheet.Hyperlinks.Add Anchor:=Selection.ShapeRange.Item(1), Address:= "Support.log"
End Sub

.ScaleWidth and .ScaleHeight needed to be changed to 0.7 for graphic MyFileName.png to fill the height of the Excel cell. Can VBA calculate the required values of .ScaleWidth and .ScaleHeight?

I locked the sheet:
ActiveSheet.Protect DrawingObjects:=True, Contents:=True, Scenarios:=True
and Unlocked:
Question by:Kelvin4
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LVL 45

Expert Comment

by:Martin Liss
ID: 40418521
This will place the graphic over the cell and make the graphic's dimensions the same as that of the cell. I commented out the hyperlink to make it easier for me.

Sub Macro2()
    With Range("D7")
        ActiveSheet.Shapes.AddPicture "Path\MyFileName.png", msoCTrue, msoTrue, .Left, .Top, .Width, .Height
        'ActiveSheet.Hyperlinks.Add Anchor:=Selection.ShapeRange.Item(1), Address:="Support.log"
    End With
End Sub

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LVL 45

Accepted Solution

Martin Liss earned 500 total points
ID: 40418604
And if you want it to be the same height as the cell but maintain the aspect ratio then do this

Sub Macro2()
    With Range("D7")
        ActiveSheet.Shapes.AddPicture "Path\MyFileName.png", msoCTrue, msoTrue, .Left, .Top, -1, -1
        ActiveSheet.Shapes(ActiveSheet.Shapes.Count).Height = .Height
        'ActiveSheet.Hyperlinks.Add Anchor:=Selection.ShapeRange.Item(1), Address:="Support.log"
    End With
End Sub

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Author Comment

ID: 40419824
Thanks Martin, am tied up presently, but should test the script tomorrow.
I get back promptly,

Author Closing Comment

ID: 40431589
Thank you for helping me so promptly.
I apologise for my late acknowledgement due to an unrelated issue.

Once I was able to test it, I got the code to work immediately, and the graphic looks great.

LVL 45

Expert Comment

by:Martin Liss
ID: 40431597
You're welcome and I'm glad I was able to help.

In my profile you'll find links to some articles I've written that may interest you.
Marty - MVP 2009 to 2014

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