Need help with modifying VBA (in Excel)

Hello Experts:

I need some help with modifying an IF THEN ELSE (VBA) routine in MS Excel which validates that "required survey questions" have been answered.

Please see attached XLS... all details (e.g., problem and envisioned process flow) are included in the XLS.

I'd welcome any feedback on how the validation for "required survey question" routine can be modified so that the thrown dialogue boxes won't be a nuisance.

P.S. Please note that the actual survey has approximately 50 questions.    If "nested IFs" are required, this could become an issue.

Thank you in advance!
Tom
Testing.xlsm
ExpExchHelpAnalystAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Glenn RayExcel VBA DeveloperCommented:
Change your BeforeClose event to this code (uses a For...Next loop with an Exit Sub clause if a question is left blank):
Private Sub Workbook_BeforeClose(Cancel As Boolean)
    Dim x As Integer
    'Utilizes system username to by-pass function for validating question completion
    Dim objNet As Object
    On Error Resume Next
    Set objNet = CreateObject("WScript.NetWork")
    
    'Throws message box (for development/testing only)
    'Change name in "If objNet.UserName = "YourName" Then" to bypass Workbook_BeforeClose function
    MsgBox "My network username is: " & objNet.UserName
        
    'Change name in double quotes (next line) from, e.g., "YourName" to, e.g., "JamesSmith" in order to ...
    ' ...get into "Else" clause
    If objNet.UserName = "Tom" Then
        'Only system administrator should have these permissions
        'Do nothing... workbook will close even when required questions are not answered
    Else
        'Q1 through Q5 (rows x columns)
        'Question #6 is NOT tested (optional demographics question)
        For x = 1 To 5
            If Cells(x, 2).Value = "" Then
               MsgBox "Please enter a value for question #" & x & ".", vbInformation, "Missing information"
               Cancel = True
               Exit Sub
            End If
        Next x
  End If
    
End Sub

Open in new window


Regards,
-Glenn
0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
ExpExchHelpAnalystAuthor Commented:
Glenn:

Absolutely perfect!!!    Thousand thanks for providing me such an elegant solution!

Cheers,
Tom
0
Glenn RayExcel VBA DeveloperCommented:
You're welcome.  Pretty cool control you've got there; took me forever to exit my copy! :-P

-Glenn
0
Determine the Perfect Price for Your IT Services

Do you wonder if your IT business is truly profitable or if you should raise your prices? Learn how to calculate your overhead burden with our free interactive tool and use it to determine the right price for your IT services. Download your free eBook now!

ExpExchHelpAnalystAuthor Commented:
Glenn:

Quick follow-up... I forgot to consider one scenario.  

Not all of the question are in consecutive order... there will be blank rows in between (for comment boxes).

Also, due to other constraints, the drop-downs may be offset by a column or two.

Please see attached XLS to illustrate the setup.   My question... given that I have 3 groups of questions, how can I ensure the numbering for all of these are the same?   That is, any dialogue boxes for the 2nd group would start with "Q#6" and Q#9 for the 3rd group.

Again, thank you for your help!!!
Tom

P.S.  I wasn't able to attach the file... I'll open another post and cross-reference postings.
0
ExpExchHelpAnalystAuthor Commented:
Glenn:

In in a new post, I'm unable to attach any files (XLS, TXT, JPT).... totally odd.

I gladly open up a new post... but again, I'm just unable to attach any files in EE right now.

Either way, allow me to further describe the follow-up:
Question Range #1:   Q1 through Q5 (cells B1:B5)
Question Range #2:   Q6 through Q8 (cells E7:E9)
Question Range #3:   Q9 through Q11 (cells E12:E14)

Given that I have 3 groups of questions, how can I ensure the numbering for all of these are the same?   That is, any dialogue boxes for the 2nd group would start with "Q#6" and Q#9 for the 3rd group.

Please let me know if you'd like me to open up a new post in order to award you points.   I would have already done it but, again, I'm unable to attach any files in ExpertsExchange right now.

Thank you in advance!
Tom
0
ExpExchHelpAnalystAuthor Commented:
Glenn:

I actually figured it out... below is the attached code... I had to use "y - 1" and "z - 3" in order to adjust the actual question numbering.

Again, thanks!
Tom
    If objNet.UserName = "James" Then
        'Only system administrator should have these permissions
        'Do nothing... workbook will close even when required questions are not answered
    Else
        'Q1 through Q5 (rows x columns)
        'Question #6 is NOT tested (optional demographics question)
        For x = 1 To 5
            If Cells(x, 2).Value = "" Then
               MsgBox "Please enter a value for question #" & x & ".", vbInformation, "Missing information"
               Cancel = True
               Exit Sub
            End If
        Next x
    End If
    
    
    If objNet.UserName = "James" Then
        'Only system administrator should have these permissions
        'Do nothing... workbook will close even when required questions are not answered
    Else
        'Q1 through Q5 (rows x columns)
        'Question #6 is NOT tested (optional demographics question)
        For y = 7 To 9
            If Cells(y, 5).Value = "" Then
               MsgBox "Please enter a value for question #" & y - 1 & ".", vbInformation, "Missing information"
               Cancel = True
               Exit Sub
            End If
        Next y
    End If
    
    
    If objNet.UserName = "James" Then
        'Only system administrator should have these permissions
        'Do nothing... workbook will close even when required questions are not answered
    Else
        'Q1 through Q5 (rows x columns)
        'Question #6 is NOT tested (optional demographics question)
        For z = 12 To 14
            If Cells(z, 5).Value = "" Then
               MsgBox "Please enter a value for question #" & z - 3 & ".", vbInformation, "Missing information"
               Cancel = True
               Exit Sub
            End If
        Next z
    End If
        

Open in new window

0
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Microsoft Excel

From novice to tech pro — start learning today.