Group Access data by month

I need to pull a query that returns information about quotes issued on a system by month. Specifically I need to see how many quotes, per month a particular rep has issued. I don't want to see a list of all the quoted dates, rather a list of all the months of the year with a number, or a zero, next to each month showing how many quotes have been issued.

Any suggestions welcomed.
snooflehammerAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Rey Obrero (Capricorn1)Commented:
try this

select Format([datefield], "yyyy-mmm"), count(Format([datefield], "yyyy-mmm"))
from tableName
group by  Format([datefield], "yyyy-mmm")
0
chaauCommented:
The query provided by Rey will do the trick, however, if you really want to see the months with zero orders you will need to use this query:
select Format(dateSerial(ym.y, ym.m, 1), "yyyy-mm") as yyyymm, Format(dateSerial(ym.y, ym.m, 1), "yyyy-mmm") as yyyymmm, count(t.yy) as cnt
FROM
(SELECT DISTINCT Year([dateField]) as y, months.m 
FROM yourtable, 
(Select top 1 1 as m from yourtable UNION 
Select top 1 2 as m from yourtable UNION 
Select top 1 3 as m from yourtable UNION 
Select top 1 4 as m from yourtable UNION 
Select top 1 5 as m from yourtable UNION 
Select top 1 6 as m from yourtable UNION 
Select top 1 7 as m from yourtable UNION 
Select top 1 8 as m from yourtable UNION 
Select top 1 9 as m from yourtable UNION 
Select top 1 10 as m from yourtable UNION 
Select top 1 11 as m from yourtable UNION 
Select top 1 12 as m from yourtable) as months) as ym
LEFT JOIN (SELECT year([dateField]) as yy, month([dateField]) as mm FROM yourtable) as t
ON t.yy = ym.y AND t.mm = ym.m
group by  Format(dateSerial(ym.y, ym.m, 1), "yyyy-mm"), Format(dateSerial(ym.y, ym.m, 1), "yyyy-mmm")
ORDER BY 1

Open in new window

Will return something similar to this: query result
0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
hnasrCommented:
In report design:

Add Group On Expression: Year(theDate)
Add Group On Expression: Month(theDate)

In Month group header:
add a field: =Year(theDate) & " - " & Month(theDate)
add a field: =Count(theDate)
0
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Microsoft Access

From novice to tech pro — start learning today.