Solved

Group Access data by month

Posted on 2014-11-06
3
153 Views
Last Modified: 2015-01-04
I need to pull a query that returns information about quotes issued on a system by month. Specifically I need to see how many quotes, per month a particular rep has issued. I don't want to see a list of all the quoted dates, rather a list of all the months of the year with a number, or a zero, next to each month showing how many quotes have been issued.

Any suggestions welcomed.
0
Comment
Question by:snooflehammer
3 Comments
 
LVL 120

Assisted Solution

by:Rey Obrero (Capricorn1)
Rey Obrero (Capricorn1) earned 250 total points
ID: 40427384
try this

select Format([datefield], "yyyy-mmm"), count(Format([datefield], "yyyy-mmm"))
from tableName
group by  Format([datefield], "yyyy-mmm")
0
 
LVL 24

Accepted Solution

by:
chaau earned 250 total points
ID: 40427517
The query provided by Rey will do the trick, however, if you really want to see the months with zero orders you will need to use this query:
select Format(dateSerial(ym.y, ym.m, 1), "yyyy-mm") as yyyymm, Format(dateSerial(ym.y, ym.m, 1), "yyyy-mmm") as yyyymmm, count(t.yy) as cnt
FROM
(SELECT DISTINCT Year([dateField]) as y, months.m 
FROM yourtable, 
(Select top 1 1 as m from yourtable UNION 
Select top 1 2 as m from yourtable UNION 
Select top 1 3 as m from yourtable UNION 
Select top 1 4 as m from yourtable UNION 
Select top 1 5 as m from yourtable UNION 
Select top 1 6 as m from yourtable UNION 
Select top 1 7 as m from yourtable UNION 
Select top 1 8 as m from yourtable UNION 
Select top 1 9 as m from yourtable UNION 
Select top 1 10 as m from yourtable UNION 
Select top 1 11 as m from yourtable UNION 
Select top 1 12 as m from yourtable) as months) as ym
LEFT JOIN (SELECT year([dateField]) as yy, month([dateField]) as mm FROM yourtable) as t
ON t.yy = ym.y AND t.mm = ym.m
group by  Format(dateSerial(ym.y, ym.m, 1), "yyyy-mm"), Format(dateSerial(ym.y, ym.m, 1), "yyyy-mmm")
ORDER BY 1

Open in new window

Will return something similar to this: query result
0
 
LVL 30

Expert Comment

by:hnasr
ID: 40427614
In report design:

Add Group On Expression: Year(theDate)
Add Group On Expression: Month(theDate)

In Month group header:
add a field: =Year(theDate) & " - " & Month(theDate)
add a field: =Count(theDate)
0

Featured Post

Use Case: Protecting a Hybrid Cloud Infrastructure

Microsoft Azure is rapidly becoming the norm in dynamic IT environments. This document describes the challenges that organizations face when protecting data in a hybrid cloud IT environment and presents a use case to demonstrate how Acronis Backup protects all data.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

In the previous article, Using a Critera Form to Filter Records (http://www.experts-exchange.com/A_6069.html), the form was basically a data container storing user input, which queries and other database objects could read. The form had to remain op…
Preparing an email is something we should all take special care with – especially when the email is for somebody you may not know very well. The pressures of everyday working life stacked with a hectic office environment can make this a real challen…
In Microsoft Access, learn different ways of passing a string value within a string argument. Also learn what a “Type Mis-match” error is about.
With Secure Portal Encryption, the recipient is sent a link to their email address directing them to the email laundry delivery page. From there, the recipient will be required to enter a user name and password to enter the page. Once the recipient …

840 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question