Solved

Access query does not display records with empty fields - Can you help please

Posted on 2014-11-08
4
442 Views
Last Modified: 2014-11-10
I have a query that gets its criteria values from a form.
I have cleared the form so there are no filters/constraints. That means Combo405 and Combo406 "below" are empty (set equal to "").
However when any field in the table is empty, that record does not show up in the query.
For instance i have two records with the same [Property] value, but one does not have a value in the [Owner] field. Then my query only displays the record that has a property value and a Owner value in the underlying table.

My query looks like below.


View of query
0
Comment
Question by:Fritz Paul
  • 2
  • 2
4 Comments
 
LVL 33

Expert Comment

by:Mike Eghtebas
ID: 40430528
use NZ(MyField) for those fields

TheOwner: Nz( [Owner])     '<-- this inserts empty string for the missing owners.

or

TheOwner: Nz( [Owner],"tbd")
0
 

Author Comment

by:Fritz Paul
ID: 40432077
Hi,

My database design view now looks like below. The query now includes even those records without values. Thanks.

But now the query is not updatable anymore, because I changed all the names adding an X after the name. If I keep the query field names the same I get a circular reference error.

Is there a way that I can still keep the query updatable?

Please what do you mean by the "tbd"?

New query design view.
0
 
LVL 33

Accepted Solution

by:
Mike Eghtebas earned 500 total points
ID: 40432485
re:> Please what do you mean by the "tbd"?

Stands for "to be determined" if missing.
------
re:> Is there a way that I can still keep the query updatable?

Can't you add an "X" at the end of your Control Source properties for the affected text boxes.
----------------
As a last resort, remove the existing NZ() but change the criteria:

Like "*" & [Forms]![frmTasksSelect]![Combo405] or Nz([Forms]![frmTasksSelect]![Combo405]."")=""

same for the other one. Check for typos.

Mike
0
 

Author Closing Comment

by:Fritz Paul
ID: 40432591
Thanks a lot.
0

Featured Post

The Eight Noble Truths of Backup and Recovery

How can IT departments tackle the challenges of a Big Data world? This white paper provides a roadmap to success and helps companies ensure that all their data is safe and secure, no matter if it resides on-premise with physical or virtual machines or in the cloud.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

When you are entering numbers in a speadsheet, and don't remember what 6×7 is, you just type “=6*7" instead. It works in every cell! This is not so in Access. To enter the elusive 42 in a text box, you have to find a calculator, and then copy the re…
Experts-Exchange is a great place to come for help with solutions for your database issues, and many problems are resolved within minutes of being posted.  Others take a little more time and effort and often providing a sample database is very helpf…
Familiarize people with the process of utilizing SQL Server views from within Microsoft Access. Microsoft Access is a very powerful client/server development tool. One of the SQL Server objects that you can interact with from within Microsoft Access…
Familiarize people with the process of utilizing SQL Server stored procedures from within Microsoft Access. Microsoft Access is a very powerful client/server development tool. One of the SQL Server objects that you can interact with from within Micr…

809 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question