Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17

x
Solved

# Bizarre Conditional Formatting results

Posted on 2014-11-10
Medium Priority
86 Views
All,

I have an Excel sheet with three conditional formatting rules to enable easier reading of the data portrayed in the sheet but am getting unexpected results.

Rule 1:
=\$D3<>\$D4
compares a task reference in column D and adds a border to the bottom cell when the task reference changes

Rule 2:
=\$A3=1
in column A I have the following formula:

=IF(B3="","",IF(D3=D2,A2,ABS(IF(A2="",A1,A2)-1)))

This alternates the value in column A between 1 and 0 based on the change of task reference in column D. This then formats a shade of green for the lines equal to 1.  The appearrance of the report is now green and white shading alternating with change in task reference.

Rule 3:
=AND(\$D3<>"",ISERROR(IFERROR(MATCH(\$D3,LoL!\$E:\$E,0),MATCH(\$D3,Enabling!\$E:\$E,0))))

Checks that the Task reference is included in the summary reports on other sheets, if not it highlights red.

Rules 1 & 3 seem to work fine. However rule 2 works but some rows end up with a different shade of green.

See attached screen shot.

Any suggestions??

Thanks
Rob H
CF-Screen-shot.PNG
0
Question by:Rob Henson
[X]
###### Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

• Help others & share knowledge
• Earn cash & points
• 4
• 2
• 2
• +1

LVL 27

Expert Comment

ID: 40433110
0

LVL 24

Expert Comment

ID: 40433115
What happens if you change the green color (say to blue). Do you have this difference in colors then?
0

LVL 27

Expert Comment

ID: 40433147
1 and 3 works becuase the result of the logical test, either is true or false or 1 or 0   which triggers the conditional formatting.

however, if you look are the 2 =IF(B3="","",IF(D3=D2,A2,ABS(IF(A2="",A1,A2)-1)))

ABS(IF(A2="",A1,A2)-1))  this part would be fine, although i do not know the values of A1 and A2

IF(D3=D2,A2   would work fine if the A2 either hold 1 or 0   (you did not specify what value is in A2)

this one IF(B3="",""  this runs first if B3 is empty then will always return false if empty . because the return value is a null string empty and your rule 2 of =\$A3=1  would return false.
0

LVL 33

Author Comment

ID: 40433161
That's the bizarre thing, when I copy and paste values and formats into a copy file with a view to taking out the sensitive data, the CF works fine. I end up with alternating red and green because the red rule takes over because it can't find the task reference elsewhere but the green rule works ok, alternate lines are the same shade of green.

If you look at the screen shot I uploaded, the paler shade of green is the correct shade and is what I get for all alternate blocks on the copy file.

Thanks
Rob H
0

LVL 33

Author Comment

ID: 40433199
Prof JJ - Rule 2 also gives TRUE or FALSE. The CF Formula is =\$A3=1

The formula that you broke out is in cells in column A and that works fine, it alternates values 1 and 0 for alternating blocks based on the task reference in column D but allows for previous row being blank, shown on screen shot as left most column.

Philip - I tried with different colours and the same happened.

I tried removing Rule 2 and replacing but same result.

Thanks
Rob
0

LVL 71

Expert Comment

ID: 40433306
Are the green ones getting red if you remove the task reference?
Seeing the screenshot the paler green seems to be wrong - the CF shows a darker one.
0

LVL 24

Expert Comment

ID: 40434548
I think without the sample file (which only needs to contain columns A and D), we are a bit in the dark.
0

LVL 33

Accepted Solution

Rob Henson earned 0 total points
ID: 40435087
Hi All,

Thanks for your inputs but unfortunately I was not able to upload a sample file. As soon as I replicated in a sample file it worked fine.

So I decided to remove all CF, remove all manual cell fill formats and re-apply the CF. It now works fine.

Thanks
Rob H
0

LVL 33

Author Closing Comment

ID: 40445484
Solved by removing and replacing CF rules.
0

## Featured Post

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article descibes how to create a connection between Excel and SAP and how to move data from Excel to SAP or the other way around.
You need to know the location of the Office templates folder, so that when you create new templates, they are saved to that location, and thus are available for selection when creating new documents.  The steps to find the Templates folder path are â€¦
Many functions in Excel can make decisions. The most simple of these is the IF function: it returns a value depending on whether a condition you describe is true or false. Once you get the hang of using the IF function, you will find it easier to usâ€¦
Although Jacob Bernoulli (1654-1705) has been credited as the creator of "Binomial Distribution Table", Gottfried Leibniz (1646-1716) did his dissertation on the subject in 1666; Leibniz you may recall is the co-inventor of "Calculus" and beat Isaacâ€¦
###### Suggested Courses
Course of the Month5 days, 17 hours left to enroll