Access Query truncates Memo Field

This is by design; any time you use a group by, distinct, you are going to get this type of behavior.  Without knowing what the rest of the query looks like, I cannot provide a clear solution, but it will involve a subquery.  Something like:

SELECT sq.*, T.MemoField
FROM (
SELECT Top 1 ID, Field1, Field2, Field3
FROM YourTable
ORDER BY SomeField) as sq
INNER JOIN yourTable as T
ON sq.ID = T.ID

You might have a simpler query if you used a DLookup() function instead of a subquery.

Example:

SELECT Top 1 ID, Field1, Field2, Field3,
DLookup("memofld1", "MyTable", "ID=" & MyTable.ID) As MF1,
DLookup("memofld2", "MyTable", "ID=" & MyTable.ID) As MF2,
DLookup("memofld3", "MyTable", "ID=" & MyTable.ID) As MF3

FROM MyTable

Where (some row criteria goes here)

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This is a known issue.
You can use this function:

Public Function LookupMemo( _
  ByVal strSource As String, _
  ByVal strFieldID As String, _
  ByVal strFieldMemo As String, _
  ByRef lngID As Long, _
  ByRef varMemo As Variant) _
  As String

' Extracts without truncation to 32768 characters the ' content of a memo field in a query.
'
' Assumes proper wrapping of table/field names containing spaces ' like "[My field name]" and a single field unique numeric key.
'
' Typical usage (SQL):
'
'   SELECT
'     ID,
'     LookupMemo("Table1", "ID", "MemoField", [ID], [MemoField]) AS FullMemo
'   FROM
'     Table1;
'
' 2003-12-29. Cactus Data ApS, CPH.

  ' Maximum length of string from memo field when retrieved in a query.
  Const clngStrLen  As Long = &H8000&

  Dim strExpr       As String
  Dim strDomain     As String
  Dim strCriteria   As String
  Dim strMemo       As String
  Dim lngLen        As Long
  
  On Error GoTo Exit_LookupMemo

  If Not IsNull(varMemo) Then
    lngLen = Len(varMemo)
    If lngLen < clngStrLen Then
      ' The memo field is not truncated.
      strMemo = varMemo
    ElseIf Len(strSource) > 0 And Len(strFieldID) > 0 And Len(strFieldMemo) > 0 Then
      ' The memo is probably truncated by the query.
      ' Lookup the full memo in strSource.
      strExpr = strFieldMemo
      strDomain = strSource
      strCriteria = strFieldID & " = " & lngID & ""
      strMemo = vbNullString & DLookup(strExpr, strDomain, strCriteria)
    End If
  Else
    ' Return empty string.
  End If
  
  LookupMemo = strMemo

Exit_LookupMemo:
  Exit Function
  
Err_LookupMemo:
  ' Return empty string.
  Resume Exit_LookupMemo
  
End Function

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/gustav

Hi Gustav:

Regarding the code you provided, where do I put this?

Yup, that seemed to work.  Thanks again for all of your help G!

You are welcome!

/gustav